Sr. Executive

Job Summary:

This role involves PO preparation, identifying suppliers, negotiating rates, analyzing market trends,

and ensuring the timely delivery of high-quality products at the best possible prices. The Purchase

Officer also collaborates with other departments/ schools to understand their procurement needs

and strategizes to optimize purchasing processes.

Key Responsibilities:

Supplier Management:

• Identify, evaluate, and select reliable suppliers/vendors.
• Negotiate contracts and terms with suppliers to secure advantageous agreements.
• Maintain strong relationships with suppliers to ensure quality, delivery, and cost expectations are met.

Procurement Process:

• Prepare and process purchase orders and requisitions for goods and services.
• Monitor and track order status to ensure timely delivery.
• Review, compare, and analyze supplier quotes and select the best offer.
• Resolve supply, quality, service, or invoicing issues with suppliers.
• Follow-ups with school team/ finance team for payments.

Market Analysis:

• Stay updated with market trends, pricing, and new products/services.
• Conduct market research to identify potential new suppliers and products.
• Analyze and evaluate supplier performance and provide recommendations for improvements.

Cost Optimization:

• Implement cost-saving strategies without compromising quality or service.
• Negotiate bulk purchase discounts and favorable terms with suppliers.
• Evaluate existing contracts and agreements for cost-effectiveness.

Compliance and Documentation:

• Ensure compliance with organizational policies and procedures.
• Maintain accurate records of purchases, pricing, and other relevant data.
• Prepare reports on purchases, budget, and cost analysis.

Qualifications:

• Bachelors degree, Supply Chain Management, or related field.
• Proven experience in purchasing, procurement, or a related role.
• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• Familiarity with procurement software and tools.
• Knowledge of relevant laws, regulations, and ethical standards in procurement.
• Attention to detail and ability to work in a fast-paced environment.
• Knowledge of ERP & MS Office (Excel, Word & Power Point)

Preferred Skills:

• Certification in Purchasing or Supply Chain Management is a plus.
• Experience in vendor management and contract negotiations.
• Strong interpersonal skills and ability to work effectively in a team.
• Ability to adapt to changing market conditions and industry trends.