Project Manager Fit Out

Role & responsibilities

1. Oversee the planning and execution phases of construction projects, coordinating with architects, engineers, and other stakeholders to finalize project plans and designs.

2. Prepare and manage detailed bills of quantities (BOQ) from tender documents, conduct rate analysis, manage budgets, and ensuring accurate payments to subcontractors.

3. Conduct rate analysis for various work items, including those not explicitly covered in the BOQ, to keep costs within budgetary limits.

4. Evaluate work done on site to determine subcontractor payments, verifying measurements and quantities, and ensuring alignment with project specifications and tender documents.

5. Document and track extra items for both clients and subcontractors, including processing change requests and adjusting the BOQ and budget accordingly.

6. Develop and manage the project budget, ensuring all expenses are tracked and controlled to prevent cost overruns. This includes estimating costs, setting budgets, negotiating contracts, and managing procurement processes.

7. Undertake detailed micro-planning and scheduling to optimize resources and timelines, preparing, and implementing layout plans, marking, and setting out structures for precise alignment with project plans.

8. Create detailed project schedules, setting timelines for completion of various project phases. Ensure all project activities adhere to the established timeline, adjusting schedules as necessary to meet project goals. Prepare and present regular reports on project status to company leadership and other stakeholders.

9. Prepare financial reports and cash flow statements for management review, oversee billing for extra items, and settle final accounts, ensuring financial accuracy and efficiency throughout the project.

10. Manage the bidding and selection process for vendors, suppliers, and subcontractors. This includes initiating requests for proposals/quotations (RFPs/RFQs), reviewing and leveling the RFQs, negotiation, and selection of subcontractors in compliance with the terms and conditions of the tender or primary contract.

11. Check and approve Material Purchase requests from the site according to the BOQ quantities, coordinate with the purchasing team to ensure the timely execution of Purchase Orders (POs) and monitor materials delivered to the site against POs. Track Goods Received Notes (GRNs) with the site team's help, manage site store inventory, and control material wastage.

12. Inspect work against drawings and specifications, maintaining rigorous inspection records to guarantee quality and compliance. Implement a Quality Assurance Plan to maintain high standards throughout the project lifecycle.

13. Review daily progress with site team to ensure efficient workflow and timely task completion. Maintain detailed execution records, including daily progress and labor reports, for transparency and accountability.

14. Implement quality control measures to ensure that all work meets or exceeds the standards specified in the project documentation and complies with regulatory requirements.

15. Lead and coordinate the activities of project teams, including subcontractors, consultants, and laborers. Facilitate communication among team members and resolve conflicts.

16. Act as the primary point of contact for all project stakeholders, including clients, consultants, and regulatory authorities. Regularly communicate project progress, changes, and updates to ensure all parties are informed.

17. Identify, document, and track potential risks to the project timeline, budget, or quality and develop mitigation strategies to address these risks proactively.

18. Reconcile project cost accounts, including materials, labor, and equipment, to ensure all expenditures are accurately documented.

19. Prepare and settle final accounts of contractors and subcontractors, finalize all payments, and resolve any claims or disputes.

20. Serve as a liaison between the project team, subcontractors, and clients, facilitating communication and keeping all parties updated on billing and payment statuses.

21. Ensure that all aspects of the project comply with legal, regulatory, and safety standards. Implement and oversee safety protocols to protect workers and the public.

22. Address and resolve issues that arise during the project lifecycle, making informed decisions to keep the project on track.

23. Oversee the project closeout process, ensuring that all contractual obligations are fulfilled, final inspections are completed, and project deliverables are handed over to the client. Conduct post-project evaluations to identify lessons learned and best practices for future projects.

24. Identify new business opportunities and discerning market trends through market research, forge and nurture relationships with clients and partners, participate in drafting of proposals and tender estimates to secure new projects, engage with industry professionals to expand the network of business contacts, and contribute to strategic planning to drive business growth.

Preferred candidate profile

BE/B Tech in Civl Engineering, with experience in commercial interior Fit out projects

Perks and benefits

As per industry standards