Executive Assistant

We are seeking a proactive and enthusiastic individual to join our team, as an Executive Assistant (EA) to the Head of India Sales. This entry-level role is perfect for someone looking to kickstart their career in administrative support. The successful candidate will provide high-level administrative assistance, ensuring smooth communication, and supporting the coordination of various activities within the team. This role is integral to the efficiency and effectiveness of India Sales team.

• Handle incoming and outgoing mail communications.
• Plan and manage the daily schedule and meetings for the manager.
• Prepare meeting agendas, record meeting minutes, and action items.
• Draft various correspondence, reports, presentations, and other documents as required.
• Coordinate project activities, deadlines, deliverables, etc of the team members.
• Manage and maintain various databases, records, and confidential information.
• Ensure timely and effective communication flow within the India Sales Team and with external partners.
• Build and maintain positive relationships with internal stakeholders, Sales Team members, and external clients.
• Assist in the planning, execution, and monitoring of various projects and initiatives.
• Should be able to assist in travel arrangements, events, and other important discussions.
• Suggest and implement process improvements to optimize the workflow.
• Maintain the confidentiality of sensitive information and adhere to data protection and security policies.

• Certain prior experience as an Executive Assistant, or in a similar administrative role is a plus, but not mandatory.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with keen attention to detail.
• Proficient in using productivity tools and software, such as MS Office Suite, Outlook and communication platforms.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and the ability to work we'll under pressure.
• Proactive attitude, with a focus on providing exceptional support to the Head of India Sales Team.
• The individual should have the capacity to report to the Gurgaon office.

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