Company Secretary

Role & responsibilities

Company secretaries frequently make schedules while taking the organisation's board of director's requirements into consideration. They also make it easier to organise the logistics of meetings. It is important that these meetings, whether they take place online, in person or elsewhere, proceed with requisite logistic, travel and lodging arrangements. In addition, company secretaries can also arrange meeting notes, facts and specifics so that they are available to interested parties upon request. This skill also helps them to govern and communicate relevant information to the intended personnel successfully.

Preferred candidate profile

• CSEET certification
• Post-graduate degree in a relevant field
• At least four years of experience in a similar role
• Knowledge of law and finance
• Familiarity with relevant software and applications

The job responsibilities can include, but may not restrict to:

• Reporting to the chairman and communicating regularly with the board
• Preparing agendas, papers and follow-ups on appropriate actions for the board, committee and annual general meetings (AGMs)
• Convening and conducting AGMs, recording proceedings, formulating resolutions and submitting relevant paperwork and yearly reports to the proper departments
• Offering counsel on matters of law, finance and strategy both inside and outside of meetings
• Making sure any updates to legislation, regulations or policies that can impact the organisation have the committee's blessing
• Keeping all necessary records, such as director, secretary and member registrations
• Corresponding, compiling data, creating reports and informing key stakeholders of decisions
• Communicating with outside regulators and advisors, including attorneys and auditors
• Implementing procedures or management systems to ensure effective organisation management