EA To CEO

Seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to the CEO. This role requires the ability to manage multiple priorities, handle sensitive information, and work collaboratively with internal and external stakeholders. The Executive Assistant will ensure smooth daily operations, assist with scheduling, communication, and project management, and serve as a trusted liaison to the CEO.

Key Responsibilities:

Administrative Support:

• Manage the CEO s calendar, schedule meetings, and prioritize appointments.
• Coordinate travel arrangements and prepare detailed itineraries.
• Prepare and manage correspondence, including emails, memos, and reports.
• Assist with the preparation of presentations, reports, and other documents for meetings.

Communication Liaison:

• Act as a primary point of contact between the CEO and internal/external stakeholders.
• Screen and respond to phone calls, emails, and inquiries on behalf of the CEO.
• Draft and proofread communications for accuracy and clarity.

Project Coordination:

• Assist in managing key projects, deadlines, and initiatives as directed by the CEO.
• Track progress, follow up on action items, and provide status updates.
• Coordinate cross-departmental communication to ensure alignment on priorities.

Meeting Coordination:

• Organize and coordinate internal and external meetings, ensuring timely logistics and preparation.
• Take and distribute meeting notes and action items.
• Ensure the CEO is fully briefed on agenda items and relevant background information.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain discretion in all matters related to the CEO s personal and professional affairs.

General Office Management:

• Maintain office supplies and ensure the CEO s workspace is organized and efficient.
• Assist with other ad-hoc administrative tasks as required.

Qualifications:

Education: Masters/ Bachelor s degree in Business Administration, Communications, or a related field preferred.

Experience: Total 10+, 5+ years of experience as an Executive Assistant or similar role supporting senior leadership.

Mis, Ceo, Mis Report, Vendor Managament, Executive Assistant