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Senior Workplace Administrator
Ramboll
posted 8hr ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Job Description
Job Overview:
Managing FM operational activities for Noida and provide necessary support in managing Workplace Operations in Gurugram office
Main Job Responsibilities
- Maintaining Clean and hygienic office environment.
- Maintaining office supplies & related MIS
- Support WP related procurement
- Support for Forex arrangement
- Necessary WP related support to other functions
- Monitor repair and maintenance activities
- Responsible for invoice management
- Preparing vendor payment bills , tracker and proper and timely submission of original invoice.
- Maintain vendor database.
- Follow up with VIM and update vendor payment invoice for approval on regular basis
- Monitoring all Contracts and Agreements & renewals
- Arrange Quarterly NDCs from FM related vendors.
- Maintain & Upload of PAN India Agreement in portal with necessary compliances
- Upload PAN India office lease agreements in database.
- Support all office move related activities as and when required.
- Preparing timely SLA reports
- Asset management & tag all office assets & maintain in record.
- Earmark Each desk with identifications no. provided by Space Database management
- Maintain Access Control, ID cards, Office Security, CCTV
- Vendor co-ordination, liaising with authorities as and when required.
- Manage, Monitor and Guide support staff reporting to this position.
- AMC management for office equipments and machineries, for Noida and Gurugram locations.
- Co- ordination with WP related service providers.
- Maintaining Monthly MIS. Assisting in tracking all WP related expenses.
- Attending WP related ISO/Fire audits/ other certification audits and make sure audit queries raised (if any) are closed on time
- Liase with relevant Stakeholders on regular basis and understand needs and provide necessary support.
- Compliant with all applicable policies and processes for all activities under WP
- Monthly review of spends and identifying opportunities to optimise spend wherever possible.
- Monthly seat utilisation reports
- Support in time to time requirements under H&S
- Support in office expansion/ renovation projects and any other relevant WP projects.
- Support in processing of invoices related to: GGN office rentals
- Any support required to implement WP initiatives in Noida as well as GGN office.
- Occasional support for certain operational activities under WP in PAN India location.
Required Knowledge & Skill :
- Proficiency in MS office
- Communication Skills in Local language and English
- Ability to work independently
- Ability to maintain detailed records.
- Ability to communicate effectively both written and verbal.
- Ability to work effectively under stressful conditions.
- Proven managerial skills
- Highly ethical
- Quick learner and Service minded
- Flexible in terms of responsibilities
- Ability to work as a team member
- Collaborative
- Proactive
- Ability to work with people from various culture
Any Graduate or MBA
- 10+ years relevant work experience.
- Working experience with moderate sized MNCs
- Good Commercial sense
- Good negotiation skills
Employment Type: Full Time, Permanent
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Flexible timing
Monday to Friday
No travel
Day Shift
Ramboll Benefits
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