Secretary To Executive Director

Key Responsibilities:

• Provide comprehensive administrative support to the Executive Director, including calendar management, appointment scheduling, and meeting coordination.
• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.
• Organize travel arrangements, including flight bookings, accommodations, and transportation for the Executive Director.
• Prepare, edit, and proofread documents, presentations, and reports as required by the Executive Director.
• Attend meetings with the Executive Director, take detailed minutes, and ensure follow-up on action items.
• Manage confidential information with discretion and maintain a high level of professionalism at all times.
• Assist in the preparation of agendas for meetings, including collecting relevant documents and materials.
• Coordinate with other departments and external stakeholders to ensure smooth operations for the Executive Director.
• Handle office administration tasks such as filing, office supplies management, and organizing company events when required.
• Anticipate the needs of the Executive Director and proactively assist with day-to-day operational requirements.