Office Manager/Coordinator

Profile for Office Manager/Coordinator

Administrative Support:
Provide administrative assistance to office staff.
Manage office calendars, schedule meetings, and coordinate appointments.
Prepare and distribute internal and external communications, such as emails/mailers.
Assist in creating and maintaining office documents, reports, and spreadsheets as per set systems and processes.

Drafting Minutes and taking notes during meetings.

Managing office supplies and facilities.

Office Organization:
Process-based documentation and record.
Maintain and update office records and databases.

Communication and Correspondence:
Act as a central point of contact for incoming calls, emails, and visitors.
Handle inquiries and redirect them to the appropriate staff members.
First-level marketing response/follow-up in email/phone in response to prospective enquiries.
Process-related Correspondence and follow-up in email/phone with client SPOCs and customers.

Meeting and Event Coordination:
Arrange and set up conference rooms for meetings, presentations and events.
Assist in organizing office events, workshops, and training sessions.
Assist in organizing catering and logistical details for meetings and events.

Travel Arrangements:
Arrange travel itineraries, accommodations, and transportation for employees and guests.

Team Support:
Support staff with general inquiries and requests.
Collaborate with various team members to facilitate cross-functional tasks.




Experience, Qualification:

• Degree with at least 5 years experience in reputed industry.

• Proven experience in office coordination or administrative roles.

• Proficiency in office software (e.g., Microsoft Office Suite), Virtual meeting tools like MS Teams and basic IT applications

• Strong organizational and multitasking skills.

• Excellent communication (Email writing and verbal communication skills) and interpersonal abilities. Good in spoken and written English.

• Attention to detail and problem-solving skills.

• Knowledge of office protocols and etiquette.

• Ability to maintain confidentiality and handle sensitive information.

Location: Delhi