Project Coordinator – (Civil Construction)

Job Summary:
We are seeking a highly motivated and experienced Project Coordinator to join our Civil Construction team in Ahmedabad. The successful candidate will be responsible for coordinating various aspects of civil construction projects, working closely with the site team, clients, consultants, and subcontractors.

The role requires the candidate to manage multiple projects simultaneously, maintain effective communication, ensure project timelines and budget adherence, and handle administrative tasks such as meeting preparations, task management, and correspondence. A minimum of 5 years of relevant experience in civil construction is required.

Key Responsibilities:
1. Project Planning & Coordination:
Assist the project manager in creating and updating project schedules, plans, and timelines to ensure timely execution of construction activities.
Coordinate with the site team, contractors, consultants, and vendors to ensure all tasks are carried out according to project specifications.
Regularly track project progress and identify potential delays or issues, implementing corrective actions as necessary.
Work closely with project teams to manage and monitor daily operations, ensuring compliance with the construction plan.
2. Team Coordination & Site Management:
Coordinate activities between the site team, subcontractors, suppliers, and consultants to ensure smooth workflow and effective communication.
Facilitate regular meetings with the site team to track progress and resolve any challenges or delays encountered on-site.
Ensure all activities on-site are carried out in compliance with safety standards, quality control, and regulations.
Maintain close liaison with consultants and clients for project-related updates and concerns.
3. Documentation & Correspondence:
Prepare, review, and maintain all project-related documentation, including contracts, progress reports, meeting minutes, drawings, and specifications.
Handle all correspondence related to the project, including official emails, meeting schedules, project updates, and contractual letters.
Prepare and manage all documentation required for project meetings and ensure effective follow-up.
Manage contractual communications, including drafting and reviewing letters related to project agreements, changes, and claims.
4. Budget & Cost Control:
Assist in monitoring project costs and ensuring that the project stays within the approved budget.
Collaborate with project managers to track expenses, process invoices, and support financial reporting.
Prepare reports on project expenditure and assist in forecasting costs for future activities.
5. Task & Resource Management:
Track and prioritize tasks for the site team and ensure timely completion of key project milestones.
Assign tasks to appropriate resources, monitor progress, and adjust priorities as required.
Ensure proper allocation and timely delivery of materials, equipment, and workforce to meet project requirements.
6. Client & Consultant Liaison:
Serve as the main point of contact for clients, consultants, and stakeholders regarding project progress, updates, and any issues that arise.
Communicate effectively with clients and consultants to address concerns, manage expectations, and deliver high-quality work on schedule.
Organize and attend client meetings, ensuring that all client requirements are addressed promptly.
7. Reporting & Updates:
Prepare regular progress reports and presentation materials for management and clients, utilizing MS Office tools such as PowerPoint for effective communication.
Provide updates to project managers on project status, highlighting potential risks and proposing solutions.
Ensure that all team members are informed of key project changes or issues and that corrective actions are communicated clearly.

8. Risk Management & Problem Solving:
Identify potential project risks or delays and work with the team to create contingency plans.
Resolve day-to-day issues effectively and quickly, ensuring project continuity and minimizing disruptions.
9. Procurement & Logistics:
Support the procurement process by assisting in sourcing and securing necessary materials, equipment, and labor for the project.
Coordinate the logistics for the timely delivery of materials and equipment to the construction site.

Skills & Qualifications
Minimum Experience: 5+ years of experience in a project coordinator or similar role within civil construction projects.
Educational Qualification: A degree or diploma in Civil Engineering, Construction Management, or a related field is preferred.
Proficiency in MS Office: Must have advanced proficiency in MS Excel, Word, PowerPoint for daily reporting, documentation, and communication
Project Management Tools: Knowledge of project management software (such as MS Project or similar tools) to track project schedules, tasks, and progress.
Knowledge of AutoCAD: Basic understanding of AutoCAD or other CAD software to review drawings, plans, and designs related to construction activities.
Strong Communication Skills: Excellent verbal and written communication skills for clear reporting, correspondence, and coordination with all stakeholders.
Task & Time Management: Strong organizational skills and the ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.
Problem-Solving Skills: Ability to identify issues, propose solutions, and ensure smooth project execution.
Knowledge of Construction Regulations: Familiarity with local construction laws, safety standards, and quality requirements.
Team Collaboration: Ability to work closely with a diverse team of site workers, clients, and consultants.

Additional Requirements:
Must be comfortable with field visits to construction sites and on-site coordination.
Ability to handle multiple projects concurrently without compromising quality or timelines.
Excellent attention to detail and strong organizational skills.

Work Environment:
The position is based in Ahmedabad, with regular site visits required.
The role may involve working outside standard office hours during critical project phases.
This position offers an excellent opportunity for a skilled project coordinator to join a dynamic civil construction team and contribute to the successful completion of multiple construction projects.

How to Apply:
Interested candidates can send their resumes and cover letters to hr.hariombuilders@gmail.com