Planning Manager

Role & responsibilities

Initiation & Planning

• Study/understand all relevant documents/conditions pertaining to the project and develop the tracking mechanisms as per the project requirement
• Prepare detailed Cluster level logistic plan in line with the overall project logistic plan
• As per the project control process set by the Lead Planner, design all the reporting formats/logs etc.
• Develop a proper project specific DMS (Document Management System) & DDM (Documents Distribution Matrix) as per the matrix set by Lead Planner.
• Prepare Integrated Master schedule and the schedule templates issued by Lead Planner for all the projects including buildings, infra, other amenities etc. Ensure that the same is integrated with the design, PCA, procurement, liaison & any other deliverables.
• Prepare cash flow/manpower forecast as per the master plan and issue it to the Lead Planner for approval.
• Prepare staff requirement for the project and forecast productivity details and issue it to the Lead Planner for approval.

Monitoring & Control

• Prepare recovery schedules and establish the same as revised baseline schedule in case of major variance and upon consent from Lead Planner & Project Director
• Update logistic plan as and when changes occurred and maintain the latest copy in DMS
• Conduct schedule briefing meeting at site with the entire CM team to ensure that they are completely aware of the proposed schedule and the targets.
• Review weekly reports for their concerned area, collate the same for the entire project including updation of master schedule and prepare plan of action to address the critical issues in coordination with the Lead Planner, project heads & attend necessary meetings, if required. Issue the weekly report to Lead Planner for his review.
• Follow-up with the vendors and obtain all the required documents like construction schedule, method statement, shop drawings, sample boards/material submittals etc.
• Prepare & update the risk register monthly and conduct the review meetings at sites monthly to highlight the severity of the risks
• Conduct site visits fortnightly and issue key variance/ proposed action plan (jointly agreed with CM team) report to CM team with target dates
• Prepare the payment & interim milestone details monthly and send to Lead Planner for approval
• Prepare the Staff productivity ratio monthly and liaise with Lead Planner in deciding the further plan of action in case of any variance.
• Arrange weekly coordination meetings with design, procurement, DCU, Liaison etc.; circulate the MOM in 24 hours. Review the data and highlight the same during weekly coordination meetings.
• Obtain Sales data from CC department, follow-up with liaison team in each month and co-ordinate with Lead Planner & Project Director in deciding the prioritization of work
• Conduct monthly audit on the planning & documentation to ensure that all the established project control procedures are properly followed and issue the compliance statement to the project heads
• Liaise with all the departments (Strategy, CM, Liaison, Horticulture & HPM) and prepare the project close out plan. Ensure that the plan is updated weekly and highlight the variances.
• Review & approve the unit handover schedules & ensure that the same is updated daily. Collate the information for the project and publish report on daily basis

Team Management

• Monitor performance of respective team members & reviewing their KRA's

Learn new softwares/skills every year to enhance knowledge, suggest new ways /improvement areas in current working/system

Preferred candidate profile

B.Tech. / B.E / Diploma in Civil with 15 + years of relevant Real Estate/Large Construction house experience.

• Possess extensive knowledge of planning and project execution methodology
• Proficiency in the use and application of different scheduling software packages specially P3 (Primavera Project Planning)
• Good interpersonal skills
• Good communicator oral and written