Sr. Planning Engineer

Project Planning

• Collaborate with other departments to develop comprehensive project plans and schedules.
• Analyse project requirements, scope and specifications to identify key deliverables and milestones.
• Ensure alignment of project plans with company objectives, regulations and customer requirements.
• Ensure proper planning of 3Ms (Manpower, Material and Money/Funds).
• Identify and address potential risks, constraints and challenges during the planning phase.

Project Coordination

• Collaborate with cross-functional teams to ensure seamless project execution.
• Facilitate effective communication and coordination among team members and stakeholders.
• Participate in project meetings, progress reviews and construction site visits to monitor project status and resolve issues.
• Coordinate with procurement teams to ensure timely availability of materials, equipment and services.

Contractor Billing Management

• Review contractor invoices and verify accuracy, completeness and compliance with contractual agreements.
• Coordinate with internal stakeholders to ensure timely receipt and processing of contractor invoices.
• Resolve any billing discrepancies or issues with contractors including conducting investigations, reconciliations and communicating findings to the relevant parties.
• Organize a system for tracking contractor invoices, payments and related documentation.
• Process contractor payments in accordance with established procedures and timelines.

Budget Management

• Establish and manage project budgets in alignment with the approved financial guidelines.
• Monitor project expenditures and track budget utilization throughout the project lifecycle.
• Identify and address budget variances, cost overruns and deviations from the approved budgets.
• Collaborate with finance and accounting teams to ensure accurate financial reporting and cost control.

Documentation and Reporting

• Prepare and maintain accurate project documentation including project plans, schedules and reports.
• Generate periodic progress reports, bar charts, highlighting project status, budget utilization and key performance indicators.
• Provide regular updates to top management on project progress, risks and budgetary implications.
• Ensure compliance with documentation standards, regulatory requirements and company policies.

Continuous Improvement

• Stay updated with industry best practices, construction technologies and billing techniques.
• Identify and implement process improvements to enhance the efficiency and accuracy of planning and billing activities.
• Participate in post-project reviews and lessons learned sessions to identify areas of improvement for future projects.