Executive Assistant To Senior Management

Role & responsibilities

• Support the HOD and department in all administrative functions. Screen and manage communications into and out of the HODs office.
• Schedule appointments/itineraries, co-ordinate meetings, prepare agendas, take and circulate minutes and ensure follow ups are conducted.
• Manage correspondence with internal departments, clients, contractor etc.
• Elaborate memorandums and internal correspondence (emails and other formats)
• Elaborate external correspondence (emails, letters and other formats)
• Coordinate dissemination of courier, mail and shipments.
• Prepare PowerPoint presentations and maintain databases and reports on Excel sheets as and when required.
• Maintain filing systems in line with office policy.
• Coordinate with the travel desk to arrange travel and accommodation as required.
• Manage diaries and expense sheets.
• Handle any other task or assignment arising in the daily course of work.
• Be able to make certain decisions in the absence of the manager

Preferred candidate profile

• Minimum 5- 10 years of experience as an executive assistant for a senior level individual in a reputed organization and experience of handling multiple stakeholders