Job Opening For Admin Executive-Pinnacle Infotech Solutions(Madurai)

Responsibilities & Duties

• Manage administrative activities involving the purchase of expendables, maintenance of procurement, housekeeping, safety, security, etc.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules (AMC, Events, etc.) and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Oversee facilities services, maintenance activities, and tradespersons (e.g. Electricians).
• Organize and supervise other office activities (recycling, renovations, event planning & management, etc.)
• Ensure operations adhere to policies and regulations.
• Organize for smooth & efficient functioning of the entire Office complex, facilities, provisioning, and working well.
• Keep abreast with all organizational changes and business developments to proactively anticipate & plan Admin requirements
• coordination with various departments within the office for Admin Support.
• Ensure availability of daily miscellaneous requirements for upkeep of office administrative facilities and thus provide a harmonious work culture to employees.
• Taking initiatives to introduce new aspects of Admin set up & also cost saving ideas

Qualifications

• Technical Graduate/ Post Graduate (Engineering background with a flair for facility management preferred)
• Min 1 to 5 years experience in managing office facilities & administration

Behavioral

• Good written & oral communication skills with control over Spelling, grammar, and sentence structure
• Ability to manage business correspondence: filing, sorting, and gen organization skills are essential
• Ability to organize their own professional priorities on the fly, too
• Good in MS Office ( Excel, Word, PPT) to maintain and present data
• Oriented to the Internal Customer & External Customer
• Flexible enough to respond to working outside of the conventional whenever required