Buyer

Job Title: Buyer

KEY RESPONSIBILITIES:

• Assist in performing procurement activities within established purchasing procedures by receiving requests, talking to vendors, examining price suitability, comparing specifications and receiving alternative bids to fulfil affirmative action, value analysis and other objectives. Maintain records on vendor service levels, buying turns and evaluate vendor efficiency.
• Participate in identification of vendors by researching product availability. Create vendors list. Obtain the procurement plan, client approved vendor list and required manpower for the process at the start of the project.
• Prepare project specific Terms & Conditions of Purchase, in consultation with the commercial department.
• Issue request for quotations to vendors to procure goods or services in compliance with the procurement procedures. Solicit bids from vendors; coordinate with the discipline engineers to clarify pre-bid queries from bidders.
• Evaluate the commercial bids and conclude all terms & conditions with the vendors. Arrange response from vendors for the technical queries. Arrange bid clarifications meetings.
• Update and issue Inquiry Status Log, Bid Clarifications Request Log.
• Prepare bid tabs and perform pricing analysis, recommend contract awards that result in best value procurement. Prepare bid tabs. Conduct commercial negotiation and conclude on techno commercial requirements. Make purchasing decisions based on specific strategy, need and business policy.
• Issue Purchase Orders incorporating the agreed ore-order terms & conditions. Obtain PO acknowledgements. Resolve all post-order commercial issues with vendors, mediate disputes resolutions for back orders.
• Provide periodic feedback to the vendors on their performance in formal bid openings. Communicate what went wrong with an unsuccessful bidder and encourage future bidding.
• Manage the day-to-day interaction with vendors and monitor vendor performance after completion of the project with reference to quality, schedule, deliverables, service and performance.
• Communicate qualitative feedback to the vendors.
• Maintain cognizance on new trends and proactively stay apprised on new products. Maintain record of price trends for major material components.
• Prepare periodic reports and maintain productivity measurement by including cycle time, quotations etc.
• Implement Health and Safety Procedures.
• Perform any related duties and responsibilities as and when required.