Executive - Logistics/Sr. Executive- Logistics

Import, Export, Re-Export, EC application, local dispatch & logistics related documentation. Co-ordination with various agencies & acquire the documentation for Imports & Exports Maintenance of Import / Export documents & records.

Essential functions

• Co-ordination with various agencies & acquire the documentation for Imports & Exports
• Handle Export / Import licenses including preparation, verification, and registration to ensure meeting the license requirements.
• Apply for simplified customs procedures.
• Control relevant data for customs and customs value declarations.
• Involved in customs & freight matters including freight bill negotiation & verification.
• Responsible in reviewing of freight rates (existing/new) on regular basis.
• Handling shipments issues e.g. Damaged Shipments, Filing of claims, duty refund etc.
• Responsible for effective communication with customers as well as order management & order fulfillment.
• Maintenance of Import / Export documents & records.
• Co-ordination and documentation for Special Economic Zone Imports & Exports
• Especially responsible for monitoring deliveries, ensuring customer satisfaction
• Expedites all critical orders, schedules on all customer orders
• Checking all Clearing, Transportation & freight invoices
• Providing the Sea/Air freight quotes, Transport quotes & delivery period to Contract
• Plan activities related to international shipments.
• Duty Draw Back Claim documentations preparation, verification
• EC application documentations preparation, verification
• Re-Export Bond Cancellation documentations preparation, verification
• Lost In Hold Equipments Certificate documentations preparation, verification
• Damage Beyond Repaired Certificate documentations preparation, verification
• Work closely with the appointed freight forwarder and shipping agents for most accurate and preferred quotes and destinations.
• Responsible for effective communication.
• Maintain the route/matrix as directed by the Manager.
• Create and maintain Inbound/Outbound shipping reports.
• Any other duties, as assigned by Manager.
• Co-ordination with Transporter for arranging vehicle for local & domestics movements, most accurate and preferred quotes.
• Draft letters and documents for regulatory approval processes
• Monitor and update material lists based on regulatory approvals
• Oversee customs formalities and arrange freight logistics
• Execute import/export and freight arrangements according to shipping terms
• Review shipping documents such as Proforma Invoices, Packing Lists, B/L, and AWB
• Process and verify invoices related to logistics activities
• Prepare documentation for Country of Origin Certificate (COC) issuance
• Maintain and reconcile material lists with master records.
• Ability to work with minimal supervision
• Team-oriented approach with excellent interpersonal skills
• Excellent organizational capacity and time management capabilities
• High-level communication and customer service skills
• Analytical thinking skills with a solution-oriented mindset
• Strong multitasking abilities to track processes

Any graduate or equivalent, preferable 5+ years of experience, at least 3 years in Oil & Gas industry

Position competencies

• Initiating & Driving Change Acts as a catalyst for and takes responsi