Company Secretary - Pacific Mall

Key Responsibilities:

1. Corporate Governance and Compliance:

• Ensure the company complies with applicable laws, regulations, and standards, including corporate governance frameworks.
• Act as the custodian of the company's statutory books, such as registers of members, directors, and secretaries.
• Maintain and file all statutory returns and forms with regulatory authorities (e.g., Registrar of Companies).
• Provide guidance to the board and senior management on corporate governance best practices.

2. Board and Shareholder Meetings:

• Organize and schedule board, committee, and general meetings (AGM, EGM).
• Prepare agendas, circulate notices, and draft resolutions.
• Record and distribute minutes of meetings accurately.
• Facilitate communication between the board and shareholders.

3. Regulatory and Statutory Filing:

• Handle filing of annual returns, financial statements, and other statutory documents.
• Ensure compliance with securities regulations if the company is listed.

4. Legal Advisory:

• Provide legal advice to the board and management on corporate laws, contractual obligations, and dispute resolution.
• Draft, review, and manage company contracts, agreements, and other legal documents.

5. Record Keeping:

• Safeguard important company documents such as the Memorandum of Association (MOA), Articles of Association (AOA), and share certificates.
• Oversee proper documentation of board decisions and company policies.

6. Financial Oversight:

• Liaise with external auditors, regulators, and stakeholders for financial audits and inspections.
• Assist in the development of financial strategies and budget planning in consultation with finance teams.

7. Stakeholder Communication:

• Act as a key point of contact for shareholders and regulatory bodies.
• Manage shareholder queries and ensure effective dissemination of financial and non-financial information.

8. Risk Management:

• Assist in identifying and mitigating legal, compliance, and corporate risks.
• Keep abreast of changes in legislation and advise the company accordingly.

Skills:

Essential:

• In-depth knowledge of corporate laws, securities laws, and compliance frameworks.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities.

Preferred:

• Experience in Real Estate, Retails etc.
• Familiarity with financial management and accounting principles.