Account Executive

Working days: Sunday to Friday, Week off on Saturday

Timings: 10 am to 07 pm

Report to: Accounts Manager

Location: Marol Andheri

Key Responsibilities:

Invoice Management:

• Prepare sales orders as per client Purchase Orders (PO) or specific requirements.
• Generate and send invoices to Dispatch and customers promptly.
• Ensure accuracy of invoices and compliance with company policies and legal requirements.
• Track and reconcile accounts receivable transactions.
• Need to have capability to prepare 700 B2B invoices in a month.

Collections:

• Monitor accounts to identify overdue payments.
• Follow up with customers via phone, email, and written correspondence to secure timely payments.
• Negotiate payment plans with customers as necessary.
• Maintain positive relationships with customers while addressing collection issues.

Record Keeping:

• Maintain and update customer files with accurate financial information.
• Record daily transactions and reconcile accounts regularly.
• Prepare and maintain accounts receivable aging reports.

Reporting:

• Provide regular reports on the status of accounts receivable to the Finance Manager.
• Assist in the preparation of financial statements by providing necessary data and insights.

Dispute Resolution:

• Investigate and resolve customer queries and disputes related to invoices.
• Collaborate with sales and customer service teams to address billing issues.

Compliance and Process Improvement:

• Ensure compliance with accounting principles and company policies.
• Assist in developing and implementing accounts receivable policies and procedures.
• Identify opportunities for process improvements and implement solutions.

GST Documentation and Reconciliation:

• Ensure that all invoices are GST compliant and correctly recorded.
• Ensure payment and bill is matching.
• Prepare and file GST returns in a timely manner.
• Reconcile GST payable and receivable accounts monthly.
• Address and resolve any discrepancies in GST accounts.
• Stay updated with changes in GST laws and regulations to ensure compliance.

Qualifications:

Education: Bachelors degree in Accounting, Finance, or a related field.

Experience: Minimum of 3-4 years of experience in accounts receivable or a similar role.