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Executive Assistant
Online Trade Media
posted 1mon ago
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Job Description
We are seeking a Senior Executive Assistant in our New Delhi location. You will provide high-level administrative support to 3 Sales leaders based in India. This highly visible position will interface with all levels of leadership, employees, clients, partners, and directors. This is a fast-paced role that requires an extremely organised, articulate, and proactive individual with specific knowledge of the company and executive s needs.
- Work closely with the executive, proactively anticipating expectations, needs and performance standards.
- Understand complex priorities to ensure that the executive s time is optimised with minimal input.
- Manage a multifaceted, continuously changing business and personal travel schedule ensuring it meets the needs of the business and personal priorities.
- Utilize knowledge of the company s business to effectively conduct research as needed for special projects.
- Handle sensitive situations with professionalism, integrity, confidentiality, and good judgment.
- Track, monitor, and guide progress of projects and action items to ensure they remain on course.
- Manage high volume calendar (domestic and international) - scheduling, organising, and managing complicated and sometimes hectic schedules.
- You will be responsible for travel accommodations, expense reporting, calendar management, meeting logistics and preparation, document preparation and miscellaneous administrative functions as needed.
- Acting as a liaison for direct reports.
- Assist other TTD team members with special project deliverables as needed.
- Highly independent in coordinating activities between departments and outside parties.
- Independently organize team professional events, socials, offsites, etc.
- Coordinate on-going team rhythm of business, departmental meetings, etc.
Who you are:
- 10+ years of previous experience supporting senior VPs and interacting with leaders in a technology, advertising/marketing services, or other global fast paced environments.
- Highly resourceful and a fast learner, someone who takes the initiative to figure out what needs to be done.
- Strong computer skills required (MS Office Suite - Outlook, Word, Excel, PowerPoint) prefer experience with Zoom, Webex or similar, Concur, Workday and Confluence strongly preferred.
- Excellent written, verbal and interpersonal communication skills to ensure successful interactions with all levels of employees and external contacts.
- Positive attitude and strong work ethic, can-do, roll-up your sleeves style.
- Excellent customer service skills and able to work well with different types of personalities.
- This role requires presence in the office 3 days a week with flexibility to be in additional days as needed.
- Must be able to travel as needed with the executive being supported
Employment Type: Full Time, Permanent
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