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IMEA Travel Expense Coordinator
Oliver Wyman
posted 2mon ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
- Maintain and manage the OS direct billing mailbox where BCD and hotel invoices will be received
- Ensure all expenses are accurately recorded and categorized within the iExpense system
- Assist with AMEX card-related inquiries and troubleshooting
- Maintain detailed records of all travel expenses and payments
- Coordinate with BCD to resolve any invoice discrepancies or issues
- Ensure that transactions paid using the procurement card are for the eligible employees (interns and new joiners)
- Audit invoice details and make sure the supporting communication includes the correct charge code and approval from Project Manager
- Reconcile and submit expenses via the iExpense system. Make sure all expenses are submitted for the current billing period for each procurement card and submit all copy of invoices along with email approvals
- Monitor expense reports to make sure of timely approval and payment before the due date
- Work closely with the account owner of the meeting card and make sure to keep the account in good standing
- Process invoices through the iProcurement system for multiple departments and project teams across IMEA
- Maintain detailed payment tracker
- Stakeholder management. Escalate when payments are held up, by liaising with relevant stakeholders to address roadblocks
- Proactively dealing with issues, effectively communicating on status of payments or issues in a timely manner
- Minuting meetings
Experience Required:
- Experience in accounts reconciliation and payment processing
- Understanding of statements of accounts and billing cycle
- Working with online systems and accounting tools
- Working with online systems and tools
Skills and Attributes:
- Fluent written and verbal English
- Comfortable with Accounting systems & Excel
- Excellent numerical & budgeting skillset
- Previous bookkeeping experience desirable
- Driven to provide a high level of service in a fast-paced environment
- Excellent attention to detail
- Can work effectively autonomously
- Ability to manage multiple stakeholders clearly
- The ability to be productive and flexible and effectively prioritize multiple requests
- Proficiency in Microsoft Office Suite
- Respect of confidentiality
Employment Type: Full Time, Permanent
Functional Areas: Accounting/Finance
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based on 7 employees
Strict timing
Monday to Friday
No travel
Day Shift
Oliver Wyman Benefits
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