Sr. Billing Engineer / Billing Engineer

Role & responsibilities

• Attend project kick off meeting and understand the deliverables related to the project.
• Coordinate with client for drawings and estimate quantities as per BOQ.
• Reconcile quantities in work order and coordinate with client for required amendments. The same needs to be done every month.
• Regular site visit to understand the work done details as per actual site condition
• Prepare RA bills as per approved work order based on the site work done, collect backup documents like checklists, JMR, site instructions etc. & drawings from project team/client, prepare detailed measurement sheet, verify the measurements based on drawings and mark the work done area in drawings
• Submit the bill to client on time as per billing schedule, coordinate for bill checking and certification as per timeline agreed in contract or 60 days whichever is less and submit certified tax invoice.
• Prepare material reconciliation statements while the bill submission to ensure work done quantities are correctly captured in bill & flag excess consumption to cross functions (Operations/Finance/SCM/Contracts/Tendering)
• Coordinate with client for completion certificate/handing over certificate when the project is nearing completion
• Prepare & provide necessary documents for service warranty preparation & submission as per authorized signature matrix
• Follow the filing system (Hard & Soft Copy) Maintain RA bill file at office and ensure necessary backup documents are filed properly with clients acknowledgements
• Identify non-tendered/variation items and claims arising out of customer action and arrange the necessary details and backup documents for claiming to client
• Prepare monthly Job Cost Report (Including actual expenses and balance to execute) and track budget vs actual costs to analyse variations and monitor implementation of corrective actions
• Closure of project as per SOP
• Proactively send contractual communications to client/vendors
• Coordinate and submit the compliance status on portal as per checklist

Preferred candidate profile

Minimum 2-5 years of experience in billing with EPC or contractor based construction companies; Experience in ERP systems or SAP for billing preferred