Admin Executive

Role & responsibilities

Job Summary: The Admin Senior Executive is responsible for overseeing and coordinating administrative functions within the organization, ensuring a smooth and efficient operation of day-to-day activities. This role requires a combination of organizational skills, attention to detail, and the ability to handle diverse administrative tasks.

Key Responsibilities:

Office Management:

• Supervise and manage daily office operations, ensuring a well-organized and productive work environment.
• Coordinate office resources, including space allocation, equipment, and supplies.

Vendor Management:

• Establish and maintain relationships with vendors, negotiating contracts, and ensuring costeffective services.
• Monitor service providers' performance and address any issues that may arise.

Travel and Accommodation:

• Coordinate travel arrangements for employees, including booking flights, hotels, and transportation.
• Manage travel itineraries and ensure adherence to travel policies.

Event Coordination:

• Plan and coordinate internal and external events, meetings, and conferences.
• Arrange logistics, catering, and necessary materials for successful event execution.

Record Keeping:

• Maintain accurate records of administrative activities, including expense reports, invoices, and office inventory.
• Prepare reports on administrative metrics as required.

Communication and Correspondence:

• Handle incoming and outgoing communications, including emails, phone calls, and mail.

• Draft and proofread official documents, letters, and announcements.

Facility Management:

• Oversee facilities maintenance, including repairs, renovations, and security.

• Ensure compliance with safety regulations and emergency preparedness.

Team Support:

• Provide administrative support to various departments and executives as needed.
• Assist in coordinating schedules, appointments, and meetings.

Policy Compliance:

• Ensure compliance with organizational policies and procedures.
• Keep abreast of relevant laws and regulations affecting administrative function

Preferred candidate profile

Qualifications and Skills:

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience in administrative roles, with a focus on senior-level responsibilities.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficient in office software (e.g., MS Office suite) and familiarity with administrative tools.

• Ability to work independently and collaboratively in a team.

• Detail-oriented with a focus on accuracy and efficiency