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Executive Assistant
Nethermind
posted 1mon ago
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Key skills for the job
Job Description
- Prioritize and schedule meetings, appointments, and commitments for multiple executives.
- Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
- Ensure the executives are well-prepared for all engagements.
- Coordinate with internal and external stakeholders to ensure smooth scheduling and communication as well as resolve scheduling conflicts and make necessary adjustments in a timely fashion.
Administrative Support:
- Assist with managing the C-suite executives personal commitments and provide support for personal tasks and errands as needed, including scheduling appointments, while maintaining strict confidentiality and exercising discretion when handling sensitive information.
- Handle paperwork, document preparation, and file management as needed.
- Prepare briefing materials, presentations, and other necessary documents for events and conferences.
- Manage and organize invoices, expenses, and reimbursements.
- Assist with general administrative tasks to ensure the smooth operation of the C-suite office.
Event and Conference Management:
- Research and identify relevant events and conferences for the C-suite executives to attend.
- Proactively manage calendars to ensure their attendance at key industry events, conferences, and meetings.
Networking and Relationship Building:
- Build and maintain a strong network of contacts to facilitate connections and introductions.
- Arrange meetings and interactions with key individuals in the C-suite executives network.
- Assist in nurturing and expanding the C-suite executives professional relationships.
Skills and requirements:
- Proven experience as an executive assistant or in a similar role, supporting multiple executives.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities.
- The candidate should be fluent in Mandarin and able to assist other executives during their travels within the APAC region.
- Exceptional communication and interpersonal abilities.
- Discretion and ability to handle sensitive information with confidentiality.
- Proficiency in office software and calendar management tools.
- Strong problem-solving and decision-making skills.
- Ability to work independently and take initiative when necessary.
- Flexibility and adaptability to work in a fast-paced, dynamic environment.
Employment Type: Full Time, Permanent
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