Executive / Personal Assistant To Chairman

Executive Support
Work directly with the Chairman to support all aspects of their daily work routine.
Maintain and manage the Chairmans calendar, scheduling meetings, appointments, speaking engagements, and travel arrangements (domestic and international).
Handle printing, faxing, mailing, copying, and filing requirements efficiently.
Prepare and reconcile expense reports, ensuring timely and accurate submission
Communication & Coordination
Serve as a liaison between the Chairman, management, employees, and external parties/clients.
Screen phone calls and visitors, addressing queries with tact and diplomacy.
Manage/prioritize matters of attention, redirecting them appropriately or handling them independently as required.
Draft and compose correspondence, reports, and presentations on behalf of the Chairman.
Meeting Coordination
Prepare and distribute meeting agendas and materials.
Attend meetings, take notes, and prepare initial drafts of minutes and summaries along with timely follow-ups.
Administrative Management
Maintain paper and electronic filing systems, ensuring organization and easy accessibility.
Oversee the preparation and organization of reports, documents, tables, and charts as needed.
Track key projects and commitments, providing timely updates and reminders.
Draft/review important documents, contracts, and correspondence before submission.
Prepare weekly status reports and assist in decision-making by providing data-driven insights.
Maintain and organize various records, files, and documents related to the Chairmans professional activities.
Ensure confidentiality and security of all sensitive information.
Travel & Logistics
Arrange detailed travel itineraries, including flights, accommodation, and transportation, for both domestic and international trips.
Handle visa applications and related documentation as needed.
Ensure smooth coordination of logistics for the Chairman's personal and professional commitments.
Guest Management
Coordinate arrangements for guests visiting the Chairman, including hospitality, travel, and accommodations if needed.
Ensure the Chairmans office and related areas are presentable and well-prepared to host meetings or informal gatherings.

Organizational skills, multitasking skills, time management

Proficiency in MS Office

Strong interpersonal skills, hospitality, proffessional, excellent communication, english speaking skills