Executive Assistant

• SHIFT: 6PM-3AM
• HYBRID (1 week per month)
• Mumbai
• Should have experience in EA for global leader (sitting globally, and not domestic-HIGHLIGHT THE SAME IN YOUR RESUME)

Role & responsibilities

Provide comprehensive secretarial and administrative support to the Managing Director, HODs and the management team.

• Schedule, organize and coordinate both internal and external meetings, appointments, and events efficiently.
• Manage the scheduling of interviews and oversee formal onboarding processes for new hires.
• Assist teams across various verticals with meetings, room bookings, travel logistics, and various other administrative tasks.
• Handle sensitive information with utmost confidentiality and discretion. Manage executive communications and filter priorities for optimal time management.
• Act as a liaison between the executive office and internal teams, clients, and external stakeholders, ensuring smooth communication and relationship management
• Organize weekly, monthly, quarterly, and annual meetings.
• Set agendas, take minutes, and track action items for follow-up and closure.
• Prepare presentations by gathering information from different business units as needed.
• Organize and coordinate corporate events, conferences, and offsite meetings.
• Prepare agendas and presentations based on input.
• Shortlist and negotiate pricing for the venue.
• Arrange travel for Senior Management Team, including ticket bookings from various locations.
• Arranging all domestic and international travel within stipulated timelines and according to requirements.
• Coordinate with the travel desk for visa applications, airline, hotel, guest house, cab and train bookings.
• Liaise with consulates as necessary.
• Prepare detailed itineraries for domestic and international trips.
• Ensuring all travel details, logistics and documentation, including Forex, insurance, boarding passes are in order.
• Communicate with clients/stakeholders regarding availability.

Preferred candidate profile

Perks and benefits