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Department Administrative Assistant
Mouser Electronics
posted 1mon ago
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Flexible timing
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Job Description
JOB DESCRIPTION
Title: Department Administrative Assistant India I
Location: Bangalore
Title: Department Administrative Assistant India I
Location: Bangalore
Responsible and accountable for providing a wide variety of administrative support to Vice Presidents Directors or Managers. Accountabilities will be completed with the highest regard for professionalism and consistency with Mouser Values, including attention to detail, accuracy, completeness, timeliness and confidentiality.
ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
- Provides effective communication support for management and other staff members by composing/creating, updating/revising, maintaining, proofreading and distributing information. This may include preparing spreadsheets, presentations, flow charts and emails.
- Establishes and maintains effective relationships with internal and external contacts, always exhibiting excellent customer service.
- Processes departmental purchase orders, invoices, expense reports and budget information.
- Coordinate payment and record keeping of department invoices from outside vendors with Accounts Payable and Finance.
- Coordinate with other administrative staff and participate in events/conferences through planning or assisting as needed.
- Managing an active calendar of appointments. Facilitate scheduling of internal and external meetings as needed and as requested.
- Assure effective new employee onboarding by working with HR, Security and Systems to make sure new hires are properly on board and ready to work.
- Completes special projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
- Ensures adequate stocking of office supplies for self and department by reviewing inventory in stock, reviewing needs and by coordinating the placement of orders.
- Analysis of spreadsheets and other forms of data. Reporting of analyzed data to department management concisely.
Completes projects and other duties as assigned, with quality results, while adhering to the timeline given by management.
SKILLS & CERTIFICATIONS
- Possesses a highly professional demeanor with the ability to maintain strict confidentiality.
- Exhibit strong analytical, problem solving, negotiation and organizational skills.
- Analyzes the impact of decisions before executing.
- Interacts effectively with individuals and groups inside and outside the organization.
- Excellent verbal and written communication.
- Intermediate knowledge of MS Office Applications (Excel, PowerPoint, Word and Outlook).
- Basic knowledge of Collaborative Applications (Teams, Zoom, Skype, or Slack), SharePoint preferred.
- Ability to communicate effectively in all mediums and with all levels of management.
- Detailed and thorough in work habits with multi-tasking ability.
REQUIREMENT
- Bachelors degree in a relevant field.
- Upto 2 years of experience in administrative support activities.
- Be responsible for managing various administrative tasks, supporting communication efforts, coordinating travel arrangements, and assisting in document preparation.
Employment Type: Full Time, Permanent
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Flexible timing
Monday to Friday
No travel
Day Shift
Mouser Electronics Benefits
Submitted by Company
Group Term Life Insurance (GTL) Annual Health Checkup COVID Insurance EAP Gratuity
Submitted by Employees
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Mouser Electronics Bangalore / Bengaluru Office Location
Bengaluru Office
#9 Esquire Center, Second Floor, A Wing, MG Road, Bangalore 560001, India
Bengaluru
560001
View on map
560001
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