Accounts Payable Executive

Job Summary:

The Accounts Payable Specialist is responsible for managing and processing all aspects of the company's accounts payable functions. This role involves accurately recording, verifying, and processing invoices, TDS, GST Filing, ensuring timely payments to vendors, and maintaining up-to-date financial records. The Accounts Payable Specialist collaborates with various departments and vendors to resolve discrepancies and ensure efficient and accurate payment processing.

Responsibilities:

Invoice Processing: Receive, review, and process vendor invoices accurately and in a timely manner. Match invoices with purchase orders and receipts to validate their accuracy and completeness.

Payment Processing: Schedule and process payments to vendors, ensuring adherence to payment terms and company policies. Prepare checks, electronic transfers, and other payment methods as required.

Vendor Management: Establish and maintain positive relationships with vendors, handling inquiries and resolving discrepancies promptly and professionally.

Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies and expense guidelines.

Reconciliation: Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness of records.

GST Verification: Ensure that all vendor invoices received are correctly documented with the necessary GST details, such as the GSTIN (Goods and Services Tax Identification Number) of the vendor, invoice number, date, and GST amount.

GST Returns: Assist in the preparation and filing of periodic GST returns (usually monthly or quarterly) based on the transactions recorded in the accounts payable system.

Month-end Close: Assist with month-end and year-end closing processes, providing necessary reports and documentation.

Compliance: Ensure compliance with company policies, accounting principles, and relevant regulations related to accounts payable.

Process Improvement: Continuously identify opportunities for process improvement and efficiency enhancement within the accounts payable function.

Reporting: Generate and analyze accounts payable reports, providing insights to management on payables status and aging.

Audit Support: Assist in internal and external audits by providing required documentation and explanations related to accounts payable.

Qualifications and Skills:

Bachelor's degree in accounting, Finance, or a related field preferred. Relevant work experience may be considered in lieu of a degree.

Proven experience as an Accounts Payable Specialist or in a similar role.

Strong knowledge of accounts payable processes, principles, and best practices.

Familiarity with accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).

Proficiency in Microsoft Excel and other Office applications.

Excellent attention to detail and accuracy in data entry and processing.

Strong organizational and time management skills to handle multiple tasks and meet deadlines.

Ability to communicate effectively, both verbally and in writing.

Demonstrated problem-solving skills and the ability to resolve issues independently.

High level of integrity and professionalism when handling sensitive financial information.