Mobiloitte - Executive - Front Office (3-8 yrs)

Job Title: Front Office Executive

Location: Okhla (Work From Office)

Job Type: Full-Time

Experience: +3 years

Joining time: Immediate

Job Summary :

We are seeking a friendly, organized, and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our company and will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities :

- Greet and Welcome Visitors: Act as the face of the company, greeting and assisting clients, visitors, and guests with a warm and professional attitude.

- Manage Phone Calls: Answer, screen, and forward incoming phone calls promptly and professionally.

- Administrative Support: Assist with clerical duties such as filing, photocopying, scheduling meetings, and maintaining office supplies.

- Maintain Security: Follow security procedures by monitoring logbooks and issuing visitor badges.

- Manage Appointments: Schedule and coordinate appointments and meetings for employees and clients.

- Handle Correspondence: Receive and sort daily mail, deliveries, and couriers.

- Provide Information: Offer basic and accurate information in person and via phone/email.

- Maintain Cleanliness: Ensure the reception area is tidy and presentable with all necessary stationery and materials (e.g., pens, forms, brochures).

- Assist with Office Management Tasks: Support other departments as needed, including data entry, invoice processing, and office coordination.

Skills & Qualifications :

- 3+ years of experience as a receptionist, front desk representative, or a similar role.

- Excellent verbal and written communication skills.

- Professional appearance and demeanor.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.

- Strong organizational skills with attention to detail and the ability to multitask.

- Customer-service orientation and the ability to handle a variety of tasks with patience and professionalism.

- Ability to maintain confidentiality and professionalism in handling sensitive information.

Preferred Qualifications :

- Familiarity with phone systems and office equipment (e.g., printers, fax machines).

- Basic experience in administrative roles or customer-facing positions.

- Ability to speak multiple languages is a plus.