Executive Assistant To Managing Partner

Job Summary

The Executive Assistant provides administrative and operational support to

the Managing Partner.

Primary Duties and Responsibilities

• Work directly with the Managing Partner to support all aspects of her

daily work routine.

• Maintain the Managing Partners calendar, including scheduling

meetings, appointments, speaking engagements, and travel (may

include domestic and international) arrangements. Exercise

discretion in committing time and evaluating needs.

• Serve as a liaison between the Managing Partner and the internal and

external teams. This includes receiving and screening the Managing

Partner’s phone calls and visitors, answering a variety of questions

with tact and diplomacy, taking messages, and directing calls

appropriately for resolution.

• Coordinate work with staff as needed; play a key role in the

coordination of staff efforts both within and outside the department.

• Provide coordination, monitoring, and communication of projects

and programs managed by Various Teams.

• Assist the Managing Partner in activities and processes including

project planning, intake, prioritization, initiation, execution, and

training; as well as in fostering collaboration of end-users and key

stakeholders.

• Assist the Managing Partner in the development of presentations and

white papers for internal and external audiences.

• Determine priority of matters of attention for the Managing Partner;

redirect matters to staff to handle, or handle matters personally, as

appropriate.

• Keep the Managing Partner advised of time-sensitive and priority

issues, ensuring appropriate follow-up.

• Routinely perform a wide variety of support duties.
• Compose and prepare letters relating to routine correspondence for

the Managing Partner’s signature.

• Schedule departmental meetings; assist in the preparation and

distribution of meeting agendas and materials.

• Transcribe source material, prepare documents, reports, tables and

charts; distribute as appropriate.

• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial

draft of minutes and summaries.

• Complete a variety of special projects including creating PowerPoint

presentations, financial spreadsheets, special reports, and agenda

material.

• Other additional and/or alternative duties as assigned from time to

time, including supporting other departments or Executives as

needed.

The Ideal Candidate Is

• A detail-oriented self-starter with prior experience.
• Someone who exhibits sound judgment with the ability to prioritize

and make decisions

• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships

across the firm

• Resourceful, can-do attitude
• Thrives in a fast-paced environment Role & responsibilities