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Purchasing Officer-Fleet
Metafolks
posted 4mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
This role will require the individual to provide timely procurement services for the Fleet at the best
price and delivery time.
price and delivery time.
Role Accountabilities (What is this role responsible for delivering?)
- Business Partnering Internal and External Stakeholders
Liaise with the Fleet and Ship Managers in the office and Masters and Chief Engineer s onboard ships
for the procurement and supply of ships spares, stores, lubes, paints etc and all other goods and
supplies requested.
- Communicate with purchasers and suppliers for information and specifications and deal with
problems in a timely manner
Vendors Management
Report on the performance or vendors as required by the companies SMS system and provide
recommendation to improve the performance of vendors and the procurement process.
- Verify supplier s invoices for accuracy and ensure payments are made by the agreed time period.
- Source goods that result in the right value for the ships and company being mindful that goods need
to have the required standards to maintain a high standard of safety and reliability and be mindful of
the need for economy.
- Call for and receive and evaluate quotations and tenders to select the best match and value that
meet the standards required as laid down by the SMS manual and as directed by Fleet Managers and
Fleet Director.
- Track, monitor and follow-up on the purchasing requests until close out to ensure all ships PO s are
properly closed out by ships.
- Provide and maintain proper documentation and records to ensure that all purchases meet the
company standards to support requests for payment by cash, cheque or electronic payments to
suppliers for the purchase of goods.
Training, learning and growth
- Communicate with vessels, Fleet, Ship and Assistant Ship Managers and Fleet Director for
clarifications on specification of goods, confirmation and approval as per the company procurement
policy laid out in the SMS manual and as updated form time to time.
- Train and educate vessels on purchasing procedures and requirements to ensure a smooth flow of
procurement process and full compliance with the company procurement policy.
Procurement Process
- Report on non-conformance and provide data for evaluation to improve the performance of the
procurement processes.
- Promptly inform the Fleet Director of real of suspected non-conformances in the procurement
process occurring in the office of the fleet. - Safety
- Take responsibility for the safety of myself and those around me by displaying safety leadership
principles (i.e. Safety I s & Accountability ladder).
- Challenging and stopping unsafe acts and behaviours or unsafe conditions.
- Comply with the Global Safety Standards, Polices and Operating Procedures.
- Key Qualifications & Skills (What knowledge will ensure success in the role?)
Qualifications
At least 3-5 years Marine industries purchasing experience, preferably with a Ship Management
company
O Level / Diploma with at least 3-5 years experience in Marine Equipment Purchasing preferred
Employment Type: Full Time, Permanent
Read full job description What people at Metafolks are saying
What Metafolks employees are saying about work life
based on 1 employee
Flexible timing
Monday to Friday
No travel
Metafolks Benefits
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