Executive Assistant

Job Overview:

We are seeking a highly organized, professional, and proactive Executive Assistant to support the management team. The ideal candidate will be a confident and detail-oriented individual with excellent multitasking abilities. As a Personal Assistant, you will provide administrative support to senior management, manage schedules, and act as a liaison between management and internal/external stakeholders.

Key Responsibilities:

• Executive Support: Assist in managing the executives calendar, meetings, and appointments.
• Communication: Handle phone calls, emails, and correspondence, ensuring timely responses and prioritization.
• Travel Coordination: Organize travel arrangements, including booking flights, hotels, transportation, and creating itineraries.
• Document Management: Prepare reports, presentations, and other documents as required by the management team.
• Meeting Coordination: Arrange meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Task Management: Track and manage various tasks, ensuring deadlines are met efficiently.
• Confidentiality: Maintain confidentiality of sensitive information at all times.
• Client Liaison: Handle client and business partner inquiries, assisting with business correspondence.
• Event Planning: Coordinate company events and team-building activities as needed.

Qualifications & Requirements:

• Gender: Female
• Education: A Bachelor’s degree or equivalent experience is preferred.
• Experience: Minimum of 1 – 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Skills:
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and ability to work independently
• Ability to handle multiple tasks and prioritize effectively
• Strong interpersonal skills with the ability to interact at all levels of the organization
• Flexibility and adaptability to changing priorities
• Personal Attributes:
• Proactive and solution-oriented approach
• Discreet and trustworthy with confidential information
• Positive attitude, professional demeanor, and ability to work well under pressure