Office Executive

As an Office Executive, you will be responsible for a variety of office administration and managerial duties. Your primary role will be to ensure the smooth and efficient operation of the office, assisting senior leaders and collaborating with different departments.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative assistance to the senior management, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication: Draft and manage emails, memos, reports, and correspondence between departments and external vendors. Handle communication with discretion and confidentiality.
• Office Management: Maintain office supplies inventory, ensure timely replenishments, and oversee the general maintenance of office equipment.
• Scheduling & Coordination: Organize meetings, events, appointments, and ensure that all stakeholders are informed and prepared.
• Document Management: Prepare, proofread, and edit documents, reports, and presentations. Organize both physical and digital filing systems.
• Travel & Logistics: Coordinate domestic and international travel arrangements, including booking accommodations and transportation.
• Technical Assistance: Troubleshoot and resolve basic technical issues within the office and assist in maintaining digital records.
• Problem-Solving: Display an analytical mindset to troubleshoot, anticipate potential challenges, and implement solutions proactively.
• Team Collaboration: Work closely with colleagues and provide support when needed. Foster a positive and collaborative office environment.
• Data Management: Maintain and update databases, spreadsheets, and other records accurately and efficiently.

Desired Profile:

• Education: Graduate with proficiency in English and Hindi communication.
• Experience: 5 to 6 years of experience in office administration or similar roles.
• Skills:
• Proficient in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Strong organizational and time-management abilities.
• Exceptional communication and interpersonal skills.
• Analytical and problem-solving mindset.
• Ability to prioritize tasks effectively and work under pressure.
• A flexible, proactive attitude with an eye for detail.

Additional Requirements:

• Ability to manage multiple tasks and deadlines efficiently.
• Adaptable to changing priorities.
• Willingness to support cross-departmental functions and contribute to company growth.