Receptionist Administrator

Position Overview:

We are seeking a professional and organized Receptionist with a bachelors degree in business or commerce and at least 2 years of experience in a similar role. The ideal candidate will possess excellent English communication skills (both spoken and written) and demonstrate strong organizational abilities. The role requires managing front-office operations, document organization, invoice tracking, and liaising with vendors and upper management regularly.

Key Responsibilities:

Front Desk Management: Greet and assist visitors and clients, ensuring a welcoming and professional atmosphere.

Administrative Support: Organize and maintain documents, files, and records, ensuring easy retrieval and confidentiality.

Invoice Tracking: Monitor, manage, and maintain records of invoices, ensuring accuracy and timely payments.

Vendor Coordination: Communicate and negotiate with vendors as needed, ensuring the best services and pricing for the company.

Upper Management Liaison: Serve as a point of contact between upper management and other stakeholders, ensuring smooth communication and efficient handling of tasks.

Scheduling and Calendar Management: Assist in scheduling meetings, appointments, and maintaining an up-to-date calendar for management.

Communication Handling: Manage incoming and outgoing correspondence, including emails, phone calls, and mail.

Office Supplies Management: Monitor and restock office supplies as required, ensuring seamless office operations.

Key Qualifications:

Education: Bachelors degree in business administration or commerce.

Experience: Minimum of 2 years of experience in a receptionist or administrative role.

Language Skills: Proficient in English (spoken and written), with strong communication skills.

Organizational Skills: Excellent ability to organize and manage documents, multitask, and prioritize work.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Interpersonal Skills: Strong customer service orientation with the ability to interact professionally with clients, vendors, and upper management.

Attention to Detail: High level of accuracy in managing documents and invoices.

Problem-Solving Skills: Ability to handle tasks independently and resolve issues efficiently.