Executive - Asset Management

Timely Delivery of Deliverables

• Ensure that all project deliverables are completed and submitted on time. Actively clarify customer needs and expectations to enhance satisfaction and avoid misunderstandings.

Participation in Customer Meetings

• Engage in meetings with customers to discuss project updates and requirements. Document any changes or additional requests made by customers for tracking and implementation.

Involvement in Various Meetings

• Participate in a range of meetings, both internal and external, related to project management and stakeholder engagement. Follow up on action items and outcomes to ensure accountability.

Management of Key Performance Indicators (KPIs)

• Monitor and analyze Key Performance Indicators to assess project performance. Use this data to identify areas for improvement and implement strategies that enhance overall project efficiency.

Provision of Technical Support

• Offer technical assistance to both customers and colleagues as needed. This may involve troubleshooting issues, providing information, and delivering solutions to technical challenges.

Approval Process for Purchase Requisitions

• Oversee the approval process for purchase requisitions, ensuring that all requests align with budget constraints and project requirements prior to procurement.

Preparation of Proforma Invoices for the EC Process

• Create and issue proforma invoices as part of the Engineering and Construction process, ensuring that all details are accurate and compliant with project specifications.

Client Invoicing for Operations and Maintenance (O&M) Services

• Manage the invoicing process for Operations and Maintenance services rendered to clients, ensuring timely submission and adherence to contractual agreements.

Verification of Vendor Invoices

• Review vendor invoices to ensure compliance with financial requirements. Verify the accuracy of all charges before approving for payment.

Issuance of Requests for Quotation (RFQ)

• Float Requests for Quotation to potential suppliers for necessary goods or services, ensuring that comprehensive details are included to facilitate accurate and competitive bids.

Preparation of Techno-Commercial Comparatives

• Compile and analyze techno-commercial comparatives to evaluate supplier bids, assessing both technical specifications and commercial aspects for optimal decision-making.

Conducting Negotiations

• Engage in negotiations with suppliers and vendors regarding pricing, delivery terms, and contractual obligations, aiming for agreements that are beneficial for all parties involved.

Finalization of Commercial Terms and Conditions

• Finalize all commercial terms and conditions with clients and suppliers, ensuring that agreements are clearly documented and comply with organizational policies.

Analysis of Project Schedule Tasks

• Analyze project tasks in relation to the overall schedule, identifying potential bottlenecks and recommending adjustments to keep the project on track.

Identification of Future Trends and Best Practices

• Conduct research to determine future trends and best practices in project management and procurement, applying relevant findings to enhance organizational processes.

Follow-Up on Material Delivery and Service Execution

• Monitor the progress of material deliveries and service executions to ensure compliance with timelines and project specifications.

Management of Post-Order Activities

• Oversee activities that occur after order placement, ensuring that all aspects of the order are executed effectively and that any arising issues are addressed promptly.

Processing Vendor Invoices for Payment

• Facilitate the processing of vendor invoices to ensure timely payment. This includes verifying details and obtaining necessary approvals as per financial protocols.

Communication with Internal and External Stakeholders

• Maintain effective communication with all relevant stakeholders, including internal departments and external clients or vendors, to ensure alignment and transparency throughout project execution.

Coordination with Clients for Certifications

• Collaborate with clients to manage the process of obtaining various certifications, such as Goods Receipt Notes (GRN) and Service Entry Sheets (SES), ensuring compliance with project requirements.

Logistics Management

• Oversee logistics activities related to procurement and delivery of materials, ensuring smooth operations and timely fulfillment of logistical requirements.

Invoice Creation and Submission to Clients

• Generate and submit invoices to clients accurately, ensuring that all details are consistent with contractual agreements and that submissions are made promptly to maintain cash flow.

Coordination with Client Warehouse Systems

• Work in conjunction with client warehouse systems to facilitate the processing of documents related to inventory management and delivery, ensuring that all transactions are accurately recorded and reconciled.