Personal Assistant

Job Title: Personal Assistance (Remote)

Location: Work from Home

Industry: Health Industry

Work Hours: 09:00 AM 05:00 PM EST, Monday to Friday

Kubatana Online is seeking a highly skilled and proactive Personal Assistant to support the senior management team of a leading USA-based organisation in the health industry. This is a fully remote position, offering an opportunity to collaborate closely with global executives in a fast-paced environment.

The ideal candidate will possess excellent organisational skills, fluency in written and spoken English, and the ability to manage administrative tasks efficiently. While expertise in Monday.com is preferred, candidates with experience in Jira will also be considered.

Key Responsibilities

• Project & Workflow Management
• Utilise Monday.com (or Jira) for task tracking, diary management, and workflow optimisation.
• Provide training and support to ensure effective use of project management tools across teams.
• Time Management & Scheduling
• Coordinate calendars and schedule meetings for senior management.
• Ensure timely follow-ups with internal and external stakeholders.
• Presentation & Meeting Support
• Prepare presentation materials and lead weekly integration calls.
• Take detailed minutes during meetings and track follow-up actions.
• Communication & Coordination
• Serve as the primary point of contact for senior management.
• Ensure clear and professional communication in all correspondence.
• Administrative Support
• Maintain records, organise documents, and perform general clerical duties.
• Provide additional administrative assistance as needed.

Required Skills & Experience

• Language Proficiency: Exceptional written and verbal communication skills in English.
• Technical Expertise: Advanced skills in Monday.com (or Jira), Microsoft Office Suite, Smartsheet, and Google Drive.
• Organisation: Strong multitasking and time management abilities.
• Professionalism: Previous experience working with senior executives.
• Self-Motivation: Ability to work independently and deliver results with minimal supervision.

Education & Experience

• Bachelors degree in Business Administration or a related field (preferred).
• 2-3 years of experience as an Executive Assistant, with expertise in Monday.com or Jira.
• Proven track record of providing high-level administrative support to senior management.

Additional Requirements

• A reliable internet connection and a suitable home office setup.

Why Join Us?

• Work for a professional international organisation with a global presence.
• Support a USA-based client in the health industry.
• Enjoy competitive compensation and growth opportunities.
• Be part of a collaborative and supportive global team.

How to Apply

If you meet the qualifications and have excellent written and verbal English skills, please submit your updated CV and a cover letter detailing your experience.