Khivraj Motors - Manager - Admin (10-15 yrs)

About the job:

- The Manager Admin oversees the renovation of branches and manages the installation and maintenance of essential systems like water, sewage, electrical, civil, and piping.

- This role involves liaising with HODs, principal suppliers, vendors, architects, and consultants to ensure smooth operations and compliance with state regulations.

- The Manager Admin handles registration, renewal, and amendments under state acts and manages infrastructure for 2, 3, and 4-wheeler sales and service.

- Responsibilities include acquiring necessary licenses, ensuring legal compliance, and maintaining safety and health standards across showrooms, service stations, and the head office.

Licencing and Registration:

- Manage the application, renewal, and amendment of licences under various state acts.

- Oversee the inspection processes by factory inspectors and ensure compliance with the Factory Act.

- Obtain and renew BBMP trade licences.

- Ensure timely lease agreement renewals and compliance.

- Obtain and maintain Karnataka State Pollution Control Board (KSPCB) licences.

- Handle e-Manifest tracking for hazardous waste as per regulations.

- Manage Karnataka Industrial Areas Development Board (KIADB) requirements.

Regulatory Compliance and Inspection:

- Ensure all showrooms and service stations comply with traffic regulations.

- Coordinate with relevant authorities for inspections and ensure compliance with all statutory requirements.

Facility Management:

- Oversee procurement processes for all company facilities.

- Manage maintenance activities for the head office, showrooms, and service stations.

- Ensure the maintenance and operational readiness of fire extinguishers across all locations.

- Manage uniform procurement and distribution.

- Ensure security and housekeeping services are efficiently maintained.

- Implement preventive maintenance measures for DG sets in all showrooms and service stations.

- Ensure proper lift maintenance and compliance with safety regulations.

Health and Safety:

- Implement industrial relations management policies, focusing on workplace safety and health.

- Conduct regular safety audits and inspections to ensure a safe working environment.

- Develop and implement preventive measures to minimize workplace hazards.

Legal and Compliance:

- Handle all company legal cases, ensuring timely response and compliance with legal requirements.

- Manage the preparation and submission of necessary returns to regulatory authorities.

Miscellaneous:

- Monitor and report on traffic congestion around all showrooms.

- Oversee the sales and service processes for 2, 3, and 4-wheeler vehicles, ensuring compliance with company standards.

Construction, Renovation and Maintenance:

- Oversee the new Showroom construction, renovation of new and existing branches.

- Manage the installation and maintenance of water, sewage, electrical, civil, and piping systems.

- Ensure all systems are functioning efficiently and meet safety standards.

Liaison and Coordination:

- Coordinate with HODs and representatives of principal suppliers.

- Liaise and interact with external vendors, architects, and consultants to ensure successful completion of daily tasks.

- Maintain effective communication channels for smooth project execution.

Breakdown Systems Management:

- Maintain and monitor breakdown systems to ensure minimal disruption to operations.

- Develop and implement preventive maintenance schedules to reduce the likelihood of system failures.

Regulatory Compliance:

- Handle new approvals and renewals of registrations under various state acts, including KIADB, BBMP, and Panchayath.

- Ensure all construction and renovation activities comply with local and state regulations.

Infrastructure Management:

- Oversee the infrastructure for 2, 3, and 4-wheeler sales and service.

- Ensure facilities are adequately equipped and maintained to support sales and service operations.

- Coordinate with sales and service teams to address any infrastructure-related issues promptly.

- Master's in Operations/ Bachelor's / Diploma in Civil Engineer.

- Experience - 10 to 16 years of Experience

- At least 4 to 5 years of proven managerial experience.

- Proven experience in administrative management, infrastructure management, and sales and service operations, preferably in the automotive industry.

- Strong leadership and managerial skills with the ability to motivate and inspire teams.

- Excellent communication, interpersonal, and problem-solving abilities.

- Sound knowledge of sales and service processes, customer relationship management, and financial management principles.

- Proficiency in Microsoft Office Suite and other relevant software applications.

- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment