Billing Engineer

JD for Billing Engineer

Position Title: Billing Engineer
Industry: Infrastructure Underground Sanitary Sewer (UGSS) Piping Projects
Experience: 6 TO 10 years (Minimum 2/3 years compulsorily in UGSS/CWSS & Any Pipeline Projects)
Location: Chennai and Erode
Reports to: Managing Director

Job Summary

This role to ensure accurate and timely preparation of bills, invoices, and cost tracking related to project activities. This crucial role for maintaining the financial health of the project by overseeing the billing processes and ensuring alignment with project budgets and contracts.

Key Responsibilities:

• Prepare accurate and timely bills and invoices for the project based on work progress, contractor claims, and subcontractor work.
• Ensure bills are prepared in accordance with the contract terms, BOQ (Bill of Quantities), and approved rates.
• Verify measurements on-site and prepare measurement books (MB) as per the progress of work for billing purposes.
• Liaise with the project and site engineers to confirm the completion of work as per milestones for billing.
• Assist to PMP Team in preparation of cost estimates for ongoing and upcoming works, to ensure alignment with actual site conditions.
• Properly document all the billing-related activities, including work orders, contracts, purchase orders, and invoices, ensuring they are easily accessible for auditing and review purposes.
• Maintenance of all such records of bills received from subcontractors, vendors, and service providers for reconciliation.
• Reconcile materials used on-site with bills, ensuring no discrepancies between materials received, consumed, and billed.
• Verify subcontractor and vendor bills against site progress and contract terms, identifying any issues before forwarding them for approval.
• Conduct regular audits of bills and quantities to ensure that all costs are within the project budget.
• Proper communication and liaison with clients, contractors, vendors, and subcontractors to clarify billing-related issues, discuss payment terms, and resolve discrepancies.
• Maintain and update the Bill of Quantities (BOQ) based on project scope changes, ensuring that billing reflects any new works or adjustments.
• Assist in preparing the final bill and closing out billing activities once the project reaches completion, ensuring all deliverables have been met and payments are settled.

Qualifications

• Educational Qualification: Must be a Degree or Diploma Holder - in Civil Engineering or Mechanical Engineering
• Experience: must have at least 6 years (of that 2-3 years must be in CWSS/UGSS Pipeline Projects)
• Technical Skills: Proficiency in billing software and ERP systems (SAP, Tally) and knowledge of MS Excel for calculations.
• Additional Skills: Strong understanding of BOQ, project contracts, and invoicing processes.
• Competencies: Strong knowledge of contract management and BOQ preparation. Good communication and coordination skills to work. Ability to meet tight deadlines and work efficiently under pressure.