Sr. Estimation and Billing Engineer

Job Responsibilities

• Prepare measurement sheet from onsite data & drawings
• Prepare bill of quantities & bills with rates from Tender
• Get the bills certified from the client.
• Prepare & process subcontractor bills
• Data entry & analysis in ERP Software
• Check bills raised by the contractor. This includes on-site verification of measurement & verification of rates with Tender.
• To take the measurement from the site engineer.
• To process it as per the protocol of the company.
• To follow up on the accounts department for payment.
• Review of bills of quantities and item lists.
• Value engineering to achieve functionality, safety, speed of execution and quality at lower costs by evaluation of different options.
• Checking and certification of bills and invoices from vendors, contractors.
• Construction supervision of civil interior works at the site, including safety, quality and time schedule.
• Analysis of variation claims by contractors /vendors and closing of the same.
• Contracts Administration and enforcement at the site. Coordination with own team to ensure smooth execution and handover detail information.
• Prepare Preliminary Estimates at proposal stages.
• Prepare Detailed Bill of Quantities/Pre-tender estimates.
• Compile Tender Documents based on requirements of project.
• Pre-qualification of Vendors.
• Prepare detailed Comparative Statements.
• Inspection and Verification of Works Measurements.
• Processing the invoice as per terms and contracts.
• Rate Analysis, Bill Estimation, Costing.
• Preparation of bill of quantities (BOQ).
• Preparation of Certifications.
• To support PM in billing & generating cost related reports and documentation.
• Checking measurements
• Quantity estimation
• Bill certification
• Preparing reconciliation statements
• Preparing monthly & weekly cost reports
• Knowledge on Computer operation.
• Preparation of Estimation and Costing.
• MIS reporting daily, weekly & monthly reports etc.
• Submissions of client RA/Final Bill Duties and Responsibilities:
• Responsible for the study of BOQ (Bill of Quantity) as per specifications and taking out quantities from drawings.
• Preparation and Certification of RA bills.
• Identification and preparation of extra items.
• Preparation of monthly reconciliation statement of building material.
• Arithmetic & technical checking of all bills i.e. Civil, Carpentry, Aluminum Windows, Finishing, Interior bills, Infrastructure, Plumbing, Firefighting, Electrical work, consultants, & material Invoices etc.
• Site Visits: – Random Physical checking of bills at site case to case.
• Material Reconciliation: – To check theoretical consumption of steel, cement & other material supplied free of cost to the contractor and make recovery in case of excess Consumption & wastage.
• Debit Note: – To ensure recovery against the rework / faulty work from the contractors as per recommendation from the site.
• Parking of Bill in the SAP system.
• Advance Adjustment: – Adjusting Advances on pro-rata basis as per the contract terms & keeping the record of the same.
• Preparing Certificate of Payment.
• Getting the Bill authorized and forwarding the same to accounts for payments.
• Intimating Planning Engineers regarding amendments in Work orders.
• Maintaining of all important documentation as per IS0 9001 Standards.
• Other duties specified by Site In-charge or In-charge in Commend.
• Handle Govt. dept. official work
• Quantity Calculation, Cost Estimation / Rate Analysis from BOQ
• Cross Billing analysis, Covered area, item rate and the making of monthly RA Bills accordingly.
• Providing billing-related information/documents to clients as and when required.
• Arithmetic and technical checking of all bills & material invoice etc.
• Random physical checking of bills at site case to case.
• Material Reconciliation to check the theoretical consumption of material
• Documentation of all client correspondence (inward and outward record keeping).
• Responsible for verification of certified RA bills
• Timely preparation of client bills & Submission, and ensuring accuracy.
• Preparation of Project Measurement System (PMS).
• Evaluation and optimization of resources.
• Coordinate with team to timely issue of project deliverables.
• Conduct meeting with vendor, sub-contractors and installation contactor for interface activities.
• Review and monitor the schedule and progress submitted by subcontractors.
• Preparation of weekly reports, monthly reports, look-ahead schedules, Impact schedule, and catch-up plan, etc.
• Preparation of Project Man-Hours Analysis and Productivity Analysis Report for the Project.
• Study & analysis of schedule impact on Variation order / Change order received from the client.
• Monitoring the milestone activities & taking approval from the client for the completed milestone.
• Preparation of project bills for approved milestones & ensure receive payment on time.
• Preparation of budget for the project & monitoring the budget throughout the project.
• Preparation of cash flow analysis & monitoring the cash flow.
• Maintain good relation with client & taking feedback from the client.
• Conduct lesson learned meeting & Implementation of past project lesson learned.
• Preparation of project closeout plan and report.
• Prepare Block Estimate
• Preparation of DPR – BOQ Items, Critical Items, Revenue till date/for the month, billed & WIP.
• Review of Budget and Preparation of Projections for next Quarter Budget as per approved schedule in line with SOP.
• Monitoring of cost of major items on a daily basis.
• Update on WIP Status, RA Bill/PV Bill movement & its Collection.
• Material Reconcilliation Reports from Store.
• Weekly report on the status of Resources – Material, P&M, and Manpower.
• Follow up with the billing person for timely submission of the RA Bill.
• He should have the capability to maintain Quality in work, Safety at the site, cross verifying Vendor bills, Client Co-ordination.
• Periodic reconciliation of S/C billing with estimated quantities fortnightly.
• Prepare and submit client bill as per the BOQ.
• Knowledge of Earthwork for Railway Bridge Work Must.
• Preparing summary, abstract, advice on billing
• Coordinating with contractor & site engineer for joint site measurement verification.
• Maintain all record of billing work
• Candidate should be good in MS Excel, word.
• Candidate should be familiar with ERP software.
• Experience in ERP Software will be an advantage.
• Should be well conversant with the mode of measurement as per IS Codes.
• Should be able to prepare the sub contractor’s bill with respect to the client’s bill.
• Should be made a proper debit note (if any) from a store for the subcontractor’s bill
• Should be able to take the necessary measurement at the site as and required for the clients’ bill
• Should be conversant with MS Excel & Autocad.
• Should be able to reconcile the quantities as per actual v/s consumption
• Should understand the bill of quantity as per the contract agreement
• Reconciliation of material
• Reconciliation of contractor bills
• Cost analysis
• Analysis of construction material
• Preparation of daily labor progress reports

Miscellaneous Work : Responsible to handle any other work assign by management.