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337 JLL Jobs
Analyst - Document Controller
JLL
posted 5d ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- To provide efficient Document Control in support of Engineering team to enable up to date drawings/documents to be available
Aims and Objectives
- Document control & administration of Electronic Document Control System. migration of current windows file system engineering as built data to EDMS system
Key Responsibilities and Accountabilities
- Document Control & Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS.
- Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards / issues-outwards.
- Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner.
- Data preparation and compile drawing registers from existing windows file structure.
- Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS.
- Prepare & report on documentation Health & Safety/BAU/Statutory/Critical documentation as required by the business.
- Ensure a thorough understanding of the Client (EDMS) via training programme.
- Train users in the use of the EDMS system.
- Receive and take messages/Document requests and where appropriate take action.
- To carry out ad hoc duties not listed above as required by the Document Manager or General & Senior Management.
- Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over.
Health & Safety
- All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.
People Skills
- To interface with peers, seniors, client vendors and build good working relationships with same
- Integrity: keep information confidential where required
Experience, Knowledge and Skills
Essential :
- Graduation in Mathematics & English
- Proficient in Excel/Word.
- Basic Technical Knowledge Building Services
- Previous Document Control Experience
Desirable :
- A Level passes or recognized equivalent
- B-Tech Qualification
- Knowledge of ISO standard 19650
- Basic understanding of BIM and Asset management
Knowledge and Skills :
- Ability to read and interpret technical manuals and drawings
- Excellent written and verbal communication skills.
- Ability to prioritize work tasks.
- Adaptable and flexible in approach to work required.
- Effective problem-solving skills.
- Be able to read and save cad drawings in dwg format.
- Reliable -Meeting deadlines and good time management.
- Detail conscious.
- Results/tasks orientated.
- Background knowledge/understanding or engineering or maintenance desirable.
- Knowledge of workplace computer systems.
- Experience in a similar position would be highly desirable.
- Confidence and commitment to providing a high quality, professional service.
- Excellent customer Service skills - ability to build and maintain rapport.
- Ability and readiness to give instruction to peers-colleagues.
Employment Type: Full Time, Permanent
Read full job descriptionPrepare for Document Controller roles with real interview advice
Top JLL Document Controller Interview Questions
Q1. Can you describe a problem where you used Analytics to solve it?
Q2. What are the stages involved in project management
Q3. How to calculate hydrant point LPM?
What people at JLL are saying
Document Controller salary at JLL
reported by
7
employees
with 4-7
years exp.
₹4.1
L/yr - ₹9
L/yr
12%
more
than the average Document Controller Salary in India
View more details
What JLL employees are saying about work life
based on 5k employees
Flexible timing
Monday to Saturday
No travel
Day Shift
JLL Benefits
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