Executive Assistant To the CEO

Key Responsibilities:
Calendar and Schedule Management:

Manage and maintain the CEOs calendar, scheduling meetings, appointments, and travel arrangements.
Prioritize and ensure the CEOs time is managed effectively, balancing internal and external commitments.
Coordinate all logistics for meetings, including agenda preparation, conference room booking, and communication with participants.
Communication and Correspondence:

Act as the primary point of contact between the CEO and internal/external stakeholders.
Handle phone calls, emails, and correspondence on behalf of the CEO, responding promptly and professionally to inquiries.
Draft and proofread correspondence, presentations, reports, and other documents as needed.
Travel Coordination:

Plan and coordinate domestic and international travel for the CEO, including flights, accommodations, and transportation.
Prepare detailed travel itineraries, ensuring all logistics are seamless and aligned with the CEOs schedule.
Meeting and Event Coordination:

Organize and coordinate internal and external meetings, ensuring all necessary materials, presentations, and attendees are prepared in advance.
Prepare meeting agendas, take minutes, and track follow-up items.
Assist with planning and executing events, conferences, or board meetings attended by the CEO.
Project Management and Special Initiatives:

Assist in managing and tracking the progress of special projects or strategic initiatives led by the CEO.
Provide research and analysis to support CEO decision-making on key projects.
Help organize and prioritize tasks to ensure the CEOs objectives are achieved in a timely and efficient manner.
Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion and professionalism.
Support the CEO in managing confidential business, personnel, and financial matters.
Office Management and Administrative Support:

Manage office supplies, equipment, and other administrative resources for the CEOs office.
Oversee the flow of information and ensure that all necessary documents are readily available to the CEO.
Maintain filing systems (both digital and physical) and ensure that documents are organized and accessible.

Travel Management, Coordination and Process Monitoring, Other EA Activities