IT Shastra - Company Secretary (1-3 yrs)

Company Secretary

Company Description:

ITShastra is an ISO 9001 and ISO 27000 certified company based in Pune, India, with a mission to provide high-quality software solutions to clients worldwide. Specializing in healthcare, banking, financial services, and insurance industries, ITShastra offers a 360-degree view of "Business through Technology" with a focus on delivering high ROI.

Role Description:

- This is a full-time on-site role for a Company Secretary at ITShastra in Pune.

- The Company Secretary will be responsible for managing corporate governance and regulatory compliance tasks.

- The ideal candidate should be well-versed in corporate secretarial duties, compliance reporting, company law, and the management of legal documents.

- Additionally, Candidate will handle matters related to charitable trusts and ensure legal compliance in various agreements.

Key Responsibilities:

Company Secretarial Work:

- Proficient with MCA-21 portal for online filing, inspections, and ensuring compliance with regulatory requirements.

- Conduct compliance audits of companies for the issuance of Compliance Certificates.

- Manage the reorganization of company structure, including changes to authorized capital and alterations to Memorandum of Association (MOA) and Articles of Association (AOA).

- Prepare and maintain various statutory books, registers, and other company records.

- Draft and file Director's Reports, Annual Returns, Balance Sheets, and Profit & Loss Accounts with regulatory authorities.

- Handle company matters related to the issue, allotment, transfer, transmission, and issue of share certificates, including the issuance of duplicate certificates.

- Oversee the appointment of managerial personnel and manage matters related to managerial remuneration.

- Draft agendas, notices, resolutions, and minutes for Board Meetings, Committee Meetings, and Annual General Meetings (AGM), including special notices.

- Ensure compliance with FEMA (Foreign Exchange Management Act) regulations applicable to the organization.

- Provide guidance and support in the running of Board meetings, including corporate governance advice.

Other Responsibilities:

- Drafting and negotiating legal documents such as Non-Disclosure Agreements (NDAs), Power of Attorneys (PoA), Memorandums of Understanding (MoU), Distribution Agreements, Agency Agreements, Master Services Agreements, and Marketing Agreements.

- Handle and coordinate commercial agreements, intellectual property rights, and manage legal disputes.

- Work closely with external legal advisors and consultants to resolve legal matters and maintain regulatory compliance.

Charitable Trust Related Work:

- Oversee the management of legal matters related to Charitable Trust ensuring compliance with relevant trust laws.

- Handle various trust matters, including the addition and removal of Trustees and management of trust schemes.

Skills and Qualifications:

- CS qualification from the Institute of Company Secretaries of India (ICSI).

- 1-3 years of experience in company secretarial practices, corporate law, and legal compliance.

- Proficient with MCA-21 filing and compliance procedures.

- Strong knowledge of Companies Act and FEMA regulations.

- Experience in drafting legal documents, preparing Board and AGM materials, and maintaining statutory records.

- Strong communication skills for dealing with stakeholders, legal advisors, and regulatory authorities.

- Prior experience in corporate restructuring, share issuance, and handling managerial appointments.

- Knowledge of SEBI regulations and other corporate governance practices.

- Familiarity with trust laws and management of charitable trust legal matters.