203 Invoice Processing Jobs in Gurgaon / Gurugram

Function- Accounts Payable

Location- Gurgaon

Shift Time -Working time 12pm 10pm IST (EMEA Shift)

Functional Role (Job Description)

Manager representative will be part of Invoice processing and payment team, whose primary

responsibility is to manage the overall functions of accounts payable team.

That includes timely processing, payment to vendors, managing internal & external controls

and complying to local, statutory and tax requirements. The role also encompasses the

responsibility of timely response to internal / external queries and including activities like

month end close.

Essential Desirable

Education Background Graduate in Commerce MBA/ICWA/CA (Intermediate) is preferable

Work Experience 8-12 year of relevant experience in Accounts Payable in supervisory position

Well versed with MS Office especially with advance

MS Excel and MS PowerPoint

Key Responsibilities

a) Operations & Customer Service:

• In depth Knowledge of overall accounts payable activities i.e. invoice processing, payment

disbursement, Vendor Management, Travel Expenses settlement, month end and

reconciliation activities regarding accounts payable.

• Responsible for responding to queries of client and suppliers and ensure timely payment

disbursement to all the vendors.

• Ensure all AP processes activities are in accordance with Companys Policy and Internal

Controls are in place to minimize / eliminate the errors; audit and review work for

accuracy and compliance.

• Assisting AP HOD to establish the SLAs and adhere to same where needed and continually

review current processes & procedures and evaluate efficiency to meet or exceed those
SLAs.

• Provide timely reports and dashboards on key performance indicators (KPI's), compliance

and non-compliance areas.

• Standardization of AP processes across teams / geographies and identifying areas of

improvement.

• Ensure proper control checks are introduced, so that errors are minimized / eliminated.
• Continually evaluate & update SOPs & ensures that process adhered to it.
• Continually evaluate and share AP Best Practices/Guidelines among team.
• Analyze and resolve complex or difficult problems presented by subordinates, and escalate

appropriately to the senior management.

• Facilitate resolution of customer grievances in a timely manner and ensure superior levels

of Service promises are met.

• Ability to lead the Knowledge Transfer phase of Transition.
• Handle Internal, Transactional and Statutory audits and perform back up duties for Team

members, as necessary.

• Responsible for business continuity and risk management
• Ability to multi-task and set priorities.

b) Management & Leadership:

• Ability to manage the daily operations and activities of Accounts Payables resources team

(8 -10 team members) and ensure all KRAs are met.

• Ability to manage HR related matters for the direct reports and teams; including

interviewing, hiring, compensation planning, ongoing feedback / coaching and formal

performance management (e.g., mid-year and year-end reviews).

• Take the lead in maintaining existing successful team environment, identifying and

recognizing team efforts, and promoting activities that build rapport within the team.

• Identify opportunities for the team to own greater responsibilities and create transition

plans where required.

• Manage Escalations, identify root cause and come up process improvement and put

controls in place.

• Ability to get things done through team by developing strong working relationships.

c) Training & Project Management:

• Identify learning and development needs of team resources, creating and facilitating

appropriate internal learning materials and actively supporting on-going development &

growth initiatives

• Analyze common processing mistakes (internal & external), do root cause analysis and

assist in the development of training materials and delivery of presentations

• Develop and be accountable for Project work plans, ensuring all tasks are delivered in a

timely/cost effective manner, anticipating scope issues and obtaining agreement on

changes to work plan

• Effectively trains new employee