Junior Specialist- Administration

Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls, taking messages when necessary.
• Handle general inquiries and direct them to the appropriate team members.

Meeting Room and Calendar Management:

• Book meeting rooms and conference rooms based on requests.
• Maintain and update the meeting room and conference room calendars.
• Ensure rooms are prepared and organized before scheduled meetings.

Coordination and Communication:

• Coordinate with teams for meeting arrangements and requirements.
• Liaise with local authorities (CISF, MHA, CPWD) to facilitate entry passes, car passes, and delegate passes.
• Serve as a point of contact for stakeholders and delegates visiting the office.

Office Administration and Cleanliness:

• Oversee office functioning and cleanliness, ensuring a professional and hygienic environment.
• Monitor and manage the housekeeping staff to maintain cleanliness and hygiene standards.

Security Oversight:

• Supervise the security guards to ensure that security protocols are followed.
• Manage visitor logs, goods received, and sent logs while ensuring compliance with company guidelines.

General Administrative Support:

• Assist in day-to-day administrative tasks as required.
• Maintain records, logs, and other documentation as needed for office operations.

Qualifications

• Education: Bachelors degree from a reputed University.
• Experience: Minimum of 2-3 years of experience in a receptionist or front office role.
• Skills:
  
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Professional demeanor and appearance.
• Ability to coordinate with diverse teams and external authorities.