Receptionist

Urgent Requirement

Job Summary: The Receptionist will serve as the first point of contact for visitors, clients, and employees, providing exceptional service while managing front desk operations. The role includes booking and managing meeting and conference rooms, coordinating with teams for meetings, handling administrative tasks, and ensuring the smooth functioning of office operations

Key Responsibilities [List key responsibilities and tasks] :

• Front Desk Management: Greet and welcome visitors in a professional and friendly manner. Answer, screen, and forward incoming phone calls, taking messages when necessary. Handle general inquiries and direct them to appropriate team members.
• Meeting Room and Calendar Management: Book meeting rooms and conference rooms based on requests. Maintain and update the meeting room and conference room calendars. Ensure rooms are prepared and organized before scheduled meetings.
• Coordination and Communication: Coordinate with teams for meeting arrangements and requirements. Liaise with local authorities (CISF, MHA, CPWD) to facilitate entry passes, car passes, and delegate passes. Serve as a point of contact for stakeholders and delegates visiting the office. 4. Office Administration and Cleanliness: Oversee office functioning and cleanliness, ensuring a professional environment. Monitor and manage the housekeeping staff to maintain cleanliness and hygiene standards.
• Security Oversight: Supervise the security guards to ensure protocols are followed. Handle visitor logs, goods received, sent logs and ensure compliance with Invest India guidelines. 6. General Administrative Support: Assist in day-to-day administrative tasks as required. Maintain records and logs

Qualifications and Requirements:

• Bachelor's degree from a reputed University.
• Minimum of 2-3 years in a receptionist role Strong organizational and multitasking abilities Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities. Proficient in using Microsoft Office Suite and calendar management tools.
• Professional demeanor and appearance.
• Ability to coordinate with diverse teams and external authorities