Associate, General Affairs and Subsidiary

Job Description:

Position Summary:

• The Finance Manager will play a key role in overseeing and managing the financial activities of the organization. This position requires a strategic thinker with strong analytical skills and a deep understanding of financial principles. The Finance Manager will collaborate with various departments to ensure accurate financial reporting, budgeting, and compliance with relevant regulations.

Responsibilities:

Assistance with subsidies

• Grant Document Collection and Management: Collaborate with a manager based in Japan to collect documentation related to goods purchased in India (e.g., purchase receipts, invoices). Verify the accuracy and completeness of documents and prepare them for shipment to Japan.
• Document Dispatch: Arrange the logistics for sending collected documents to Japan. Handle necessary procedures related to shipping and ensure timely delivery.
• Subsidy Application Support: Organize and provide necessary documents and information for subsidy applications to managers and relevant departments.
• Manage the schedule and progress of document submissions related to the subsidy application.
• Data Management: Organize and file documents and related data, and digitize them as needed. Ensure proper storage and security of data.

General Affairs

• General Administrative Support: The Administration Executive will assist in day-to-day administrative tasks, including managing correspondence, maintaining files and records, scheduling meetings, telephone answering, welcoming visitors to the company and providing general support to the team.
• Business Operation Support: The Administration Executive will obtain and update documents necessary for the company to operate.
• Document Management: The Administration. Executive will prepare and manage documents such as contracts and company regulations, including drafting and proofreading documents.
• Building Maintenance Management: The Administration Executive will oversee the maintenance and upkeep of the companys premises. This involves coordinating with vendors, scheduling repairs and maintenance tasks, and ensuring a safe and clean working environment for all employees.
• Banking Tasks: The Administration Executive will handle various banking tasks on behalf of the organization, such as depositing cheques, withdrawing cash, and conducting necessary transactions. This will require regular visits to banks and maintaining accurate records of financial activities. Doing basic finance and accounting entries in the system.
• Hotel & Plane Reservations: The Administration. Executive will be responsible for managing hotel and plane reservations for the organizations employees. This includes researching, booking, and coordinating travel arrangements to ensure smooth and efficient travel experiences.
• Event Management: The Administration Executive will manage internal and external events, including contacting outside vendors, scheduling, and managing the event on the day of the event.
• Errands: The Administration Executive will be responsible for running various errands on behalf of the organization. This may include purchasing office supplies, picking up and delivering documents, and other miscellaneous tasks as required.
• Other tasks: Other tasks as assigned to you by your seniors from time to time.