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5 INSIGNIA BIOMEDICAL Jobs
Administrative Assistants
INSIGNIA BIOMEDICAL
posted 14hr ago
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Job Description
Insignia Biomedical is looking for Administrative Assistants to join our dynamic team and embark on a rewarding career journey.
- As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members
- Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day-to-day operations
- Key Responsibilities:Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel
- Coordinate and schedule appointments, meetings, and events for executives and team members
- Maintain office supplies and equipment, and place orders when necessary
- Prepare and distribute internal and external correspondence, memos, and reports
- Assist in drafting, proofreading, and editing documents, presentations, and reports as required
- Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality
- Handle travel arrangements and accommodations for employees or visitors as needed
- Process and record expenses, invoices, and reimbursements in accordance with company policies
- Assist in the preparation and coordination of company events, workshops, and conferences
- Handle general administrative duties such as photocopying, scanning, and filing documents
- Greet and assist visitors and clients, providing a positive and professional impression of the organization
- Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow
- Maintain and update company databases and contact lists
- Support HR in onboarding new employees and maintaining employee records
- Follow up on various tasks and deadlines, ensuring timely completion
- Handle sensitive and confidential information with integrity and discretion
- Qualifications and Requirements:High school diploma or equivalent; additional education or certifications in office administration is a plus
- Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Attention to detail and a high level of accuracy in all work activities
- Ability to work independently and collaboratively as part of a team
- Discretion and confidentiality when dealing with sensitive information
- Positive attitude, professional demeanor, and excellent interpersonal skills
Employment Type: Full Time, Permanent
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