Office Administrator

Job Title Office Administrator

Location – Khar West, Mumbai

Job Role –

We are looking for a dedicated and detail-oriented Office Administrator in Mumbai to oversee administrative operations, manage back-office functions, make quotes, client follow up and support the team in achieving operational efficiency.

Key Responsibilities

• Administrative Support: Manage office systems, including scheduling, correspondence, and documentation.
• Record and circulate Minutes of Meetings (MOMs) and track action items to completion.
• ⁠Quote Generation and Follow-Ups: Prepare and share accurate quotations with clients and stakeholders.

Conduct timely follow-ups on quotes and correspondence to ensure smooth progress and closure.

Maintain and update a log of quotes and follow-up activities for tracking purposes.

• ⁠Back-Office Operations: Manage and maintain office records, databases, petty cash and filing systems.

Coordinate with internal teams; HQ and external vendors for efficient back-office support. Ensure all back-office tasks are completed accurately and on time.

• ⁠Operations and Workflow Management: Develop and implement a flow management system to optimise office operations.

Maintain a task delegation sheet and ensure accountability across the team.

Oversee procurement and inventory management, ensuring office supplies are adequately stocked.

• HR Support – Maintaining attendance records and co-ordinating with HQ regarding leaves etc. Ensure smooth joining process for new employees
• ⁠Customer and Team Support: Act as the primary point of contact for customer inquiries related to quotes and follow-ups.

Support the team in organising meetings, events, and other administrative tasks.

Co-ordinating deliveries and receipts along with keeping stock and sample inventory.

• Office Maintenance: Ensure a clean, organised, and safe office environment. Oversee facility management, including vendor coordination and repair scheduling.

Qualifications

• ⁠ ⁠Bachelor’s degree in Business Administration, Office Management, or a related field.
• ⁠ ⁠Proven experience in an administrative or back-office role, including quote generation and follow-ups.
• ⁠ ⁠Proficiency in office software, including Microsoft Office Suite and CRM tools.
• ⁠ ⁠Excellent written and verbal communication skills.
• ⁠ ⁠Strong organisational skills with exceptional attention to detail.

Desired Attributes

• ⁠ ⁠A proactive approach to problem-solving and workflow improvement.
• ⁠ ⁠A team player with a professional demeanour and excellent interpersonal skills.
• ⁠ ⁠Ability to multitask, prioritise, and meet deadlines in a fast-paced environment.

What We Offer

• A collaborative and growth-focused workplace culture.
• Remuneration – as per industry standards.
• ⁠Opportunities for professional development and career progression.