Executive Assistant To CEO

Job Requirements

Experience: 4 to 6 years | Location: Noida

Experience: 4 to 6 years
Location: Noida

Indo Wings Private Limited is a leading manufacturer of Advanced Unmanned Aerial Vehicles (UAVs) Anti-UAVs. Pioneer in providing drone services for various industries and setting high standards in advancements of aerospace technology. Our expert-led RD team develops a wide range of market-leading Drones and Anti-Drone Systems. We are technical experts in the successful application of GIS solutions for multiple sectors. Highly inspired and driven by the iconic Make in India initiative to empower industries around the nation with the best of AI.

1. Calendar Management: Efficiently managing the CEOs schedule, including scheduling meetings, appointments, and travel arrangements. This involves prioritizing tasks, resolving scheduling conflicts, and ensuring the CEOs time is optimized.

2. Communication Management: Handling correspondence, emails, phone calls, and other forms of communication on behalf of the CEO. This may involve drafting emails, letters, and reports, as well as screening and prioritizing incoming communications.

3. Meeting Coordination: Organizing and coordinating meetings, both internal and external, including preparing agendas, taking minutes, and ensuring follow-up actions are completed. This may also involve arranging logistics for meetings such as room bookings and catering.

4. Information Management: Managing information flow within the executive office, including maintaining documents, files, and databases. This may involve organizing and archiving documents, as well as ensuring that information is easily accessible when needed.

5. Travel Management: Arranging travel itineraries, accommodations, transportation, and other logistics for the CEOs business trips. This includes managing travel budgets, ensuring travel arrangements align with the CEOs schedule, and handling any unforeseen issues that may arise during travel.

Project Support: Assisting the CEO with special projects, initiatives, or assignments as needed. This may involve conducting research, preparing presentations, coordinating with other team members, and ensuring project deadlines are met.

6. Confidentiality and Discretion: Maintaining strict confidentiality and exercising discretion when handling sensitive information or matters related to the CEOs office. This includes safeguarding confidential documents, conversations, and decisions.

7. Relationship Management: Building and maintaining relationships with internal and external stakeholders on behalf of the CEO. This may involve liaising with executives, board members, clients, partners, and other key contacts to facilitate communication and collaboration.

8. Problem Solving: Anticipating and addressing challenges or issues that may arise in the CEOs absence or within the executive office. This involves exercising sound judgment, resourcefulness, and initiative to resolve problems effectively.

9. Continuous Improvement: Identifying opportunities to streamline processes, improve efficiency, and enhance the overall effectiveness of the executive office. This may involve implementing new tools, technologies, or best practices to support the CEOs objectives.