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39 InCorp Advisory Jobs
Facility Manager
InCorp Advisory
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
The Facility Manager is responsible for overseeing daily office operations to ensure a well-organized, efficient, and productive work environment. This role requires strong organizational, problem-solving, and interpersonal skills, with a focus on supporting both staff and executive leadership in achieving company goals. The Facility Manager will supervise administrative staff, manage office resources, coordinate facilities maintenance, and implement policies that promote a positive, safe, and efficient workplace.
Key Responsibilities - Office Operations & Facilities Management
- Oversee the day-to-day operations of the office to ensure smooth functioning.
- Manage facilities, including office space allocation, cleaning services, maintenance, and security.
- Coordinate with vendors for office supplies, equipment maintenance, and other services.
- Oversee procurement and inventory management of office supplies and equipment.
- Team Leadership & Supervision
- Supervise administrative staff, including receptionists, office assistants, and any additional support roles.
- Provide guidance, training, and support to the administrative team to enhance their performance.
- Ensure timely and accurate completion of administrative tasks and uphold service standards.
- Policy Development & Implementation
- Develop, implement, and enforce office policies to improve efficiency and workflow.
- Collaborate with HR and senior leadership to ensure policies align with organizational objectives.
- Oversee adherence to health, safety, and security policies and practices within the office environment.
- Budgeting & Financial Management
- Prepare and manage the administrative departments budget.
- Monitor expenses, track costs, and optimize administrative processes to control spending.
- Handle purchase orders, vendor contracts, and invoices to ensure timely payments.
- Event Coordination & Logistics
- Plan and organize company events, meetings, and conferences, coordinating with necessary vendors and venues.
- Oversee travel arrangements and accommodations for employees as required.
- Support employee onboarding by preparing workspace, access, and administrative resources.
- Office Technology & Communication
- Manage office technology, including phones, printers, and other equipment, ensuring minimal downtime.
- Coordinate with IT to address technology issues and oversee office software and hardware upgrades.
- Facilitate internal communication channels, such as newsletters, announcements, and policy updates.
- Education : Bachelor s degree in Business Administration, Management, or a related field.
- Experience : Minimum 5 years of experience in office management, administrative support, or a similar role, with at least 2 years in a supervisory or management position.
- Skills
- :
- Strong leadership and team management abilities.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in office software (MS Office Suite, office management systems).
- Familiarity with budgeting, financial reporting, and vendor management.
- Strong communication and interpersonal skills.
- Problem-solving mindset and the ability to work in a fast-paced environment.
- Experience in facility management or event planning.
- Knowledge of health, safety, and security regulations.
- Experience working in a large or multi-location organization.
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Employment Type: Full Time, Permanent
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What InCorp Advisory employees are saying about work life
based on 38 employees
Flexible timing
Monday to Friday
Within city
Day Shift
InCorp Advisory Benefits
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