Openings For Disbursement Accounts Executive

Main Purpose of Job:

The Disbursement Accounts Executive (DA) is responsible for carrying out responsibilities assigned by the team to ensure accurate and timely processing of Disbursement Accounts (DAs) and vendor invoices.

Key Accountabilities:

As part of the DA processing team, the individual would be accountable for

• Evaluating PDAs, Close Estimates, and Final DAs received from local port agents to ensure accuracy by cross-checking: Port Tariffs, Customer Agreements, Historical Port Costs
• In case of any discrepancy with rates or supporting documents; query the same with a local office.
• As directed by the principle, accurately assign costs to the relevant service line and cost code.
• Ascertain that the chosen currency corresponds to the country and the estimated time of arrival (ETA).
• Track approval of PDAs within the required timeframe before ETA. Flag any operational risks or delays proactively.
• Reporting FDA copies as per customer requirements
• Prior to ETA, make sure the client has approved the PDAs in the allotted time. Proactively mark any operational risks or delays.
• Ensure the escalation matrix is followed as per the SOP.
• Make sure that FDAs are proceeding within the TAT
• Resolving End to end queries related to the local office and customer within the defined timeframe with the assistance of Sr. Executive or Supervisor

Key Deliverables:

• Ensure all DAs are in line with service requests from the client and checking of supporting documentation.
• Create Final DA in following client requirements.
• Assisting Sr. Executive and Supervisor with DA submission reporting
• Follow any task assigned towards data entry or reporting

Required KnowledgeEssential:

• Proficient with Microsoft Office (Word, Excel)
• Should know about Outlook & its functions.
• Should have basic accounting knowledge.
• Good in written and spoken English
• Customer service mindset

Desirable:
Basic understanding of Shipping terminologies.
Maritime industry knowledge
Port Agency work

Education and Professional Qualifications:

Essential:
Graduate in any stream (Preferably B. Com)Desirable: