Admin Associate

Key Responsibilities:

As an Admin Associate, your role will involve supporting various administrative functions,

vendor management, coordination, and office operations. Your tasks will include, but are not limited to:

Administrative Support:

• Provide administrative assistance to the management team to ensure smooth daily operations.
• Maintain and update company documents, such as certificates, insurance policies, and liability insurance.
• Track contract dates and renewals, ensuring timely follow-ups.

Vendor Management:

• Track, manage, and process vendor invoices promptly.
• Communicate with vendors to maintain strong relationships and ensure smooth operations.
• Oversee renewals for tools and services like JumpCloud, LastPass, and marketing platforms.
• Maintain Vendor Form 16 and TDS records.

Asset and Inventory Management:

• Track and organize company assets, including laptops, ID cards, and other equipment.
• Manage new purchases and regular maintenance of assets.
• Coordinate asset allocation for new employees and maintain accurate inventory records.

Employee Services and Travel:

• Manage employee-related services, such as group health insurance (GHI) support and travel arrangements.
• Book travel, including flights, accommodations, and transportation, and provide employee support as needed.
• Handle onboarding tasks, such as biometric registrations and ID card allocations.

Event and Conference Coordination:

• Coordinate booth setups, logistics, and vendor bookings for conferences and events.
• Manage employee requests for business cards, ID cards, and office supplies.
• Welcome and assist visitors and guests with their needs.

Ad-hoc Tasks:

• Tackle miscellaneous tasks as required by the management team, demonstrating a solutions-oriented mindset.